Accounts Payable & Admin Clerk

City Of Charleston; Charleston (WV); On-site; USD 36,000 - 52,000; Full time

Job summary

City of Charleston, WV is seeking an accounts payable clerk to perform a broad range of administrative and financial tasks for a department. Under supervision, you will process payments, balance funds, handle customer inquiries, and maintain financial records.

Responsibilities include issuing purchase orders, processing invoices, scanning documents, preparing daily reports, and providing basic bookkeeping support using Microsoft Office.

Qualifications

• Requires High School graduation or GED equivalent.
• Requires six months in bookkeeping or administrative experience or closely related experience.
• Requires knowledge in the use of a personal computer and in the application of Microsoft Office Products.

Responsibilities

• Processes payments for building permits, contractor's licenses, business licenses, City Service Fees, B&O taxes, fire fees, refuse fees, sewer fees, parking tickets, etc.
• Reconciles and balances out various funds.
• Processes payments received from customers; assists customers with questions or concerns regarding their account.
• Scanning and indexing of financial documents
• Issues purchases orders and processes invoices and purchase requisitions.
• Prepares memorandums, letters and other general correspondence.
• Maintains extensive files and records related to purchasing and other administrative functions.
• Performs accounts payable functions and related bookkeeping duties including purchase orders, assignment of accounts, and inquires related to purchases.
• Prepares daily reports.

Skills

Customer Service

Communications

Accountability

Initiative

Judgment & Decision Making

Professional Development

Teamwork

Education

High School diploma or GED

Tools

Microsoft Office

Job description

City of Charleston, WV is seeking an accounts payable clerk to perform a broad range of administrative and financial tasks for a department. Under supervision, you will process payments, balance funds, handle customer inquiries, and maintain financial records.

Responsibilities include issuing purchase orders, processing invoices, scanning documents, preparing daily reports, and providing basic bookkeeping support using Microsoft Office.