Accounts Payable Rep

WVU Medicine; Morgantown, Northern (WV, KY); On-site; USD 32,000 - 52,000; Full time

Job summary

WVU Medicine in Morgantown, WV is seeking an Accounts Payable Clerk to provide financial and clerical support by processing invoices, matching POs to invoices, and ensuring accurate entry and recording.

The role emphasizes confidentiality and timely payment processing, including vendor statement reconciliation, expense posting, and ledger maintenance. Minimum HS diploma; 1 year clerical experience or accounting coursework; 40-hour week; non-exempt.

Qualifications

• 1 year of clerical experience or two courses in Accounting.
• Strong attention to detail and accuracy in processing invoices.

Responsibilities

• Matches purchase orders to invoices and enters invoices into computer.
• Resolves problems with payables transactions.
• Reconciles processed work by verifying entries against system reports.
• Charges expenses to accounts and cost centers by analyzing invoice data.
• Maintains accounting ledgers by posting transactions.
• Verifies vendor accounts by reconciling monthly statements.
• Generates and documents reports for accounts payable as required.
• Maintains confidential information and ensures compliance with records retention policies.

Skills

Clerical experience

Accounting knowledge

Education

High school diploma or equivalent

Associate’s Degree in Business

Job description

Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by issuing payments; processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

MINIMUM QUALIFICATIONS

• EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. High school diploma or equivalent.
• EXPERIENCE: 1. One year of clerical experience OR two courses in Accounting.

PREFERRED QUALIFICATIONS

• EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. Associate’s Degree in Business or related field.

CORE DUTIES AND RESPONSIBILITIES

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

• Matches purchase orders to invoices and enters invoices into computer.
• Resolves problems associated with payables transactions.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements.
• Reports sales taxes by calculating requirements on invoices.
• Provides accurate and effective document preparation and records management relative to the Accounts Payable function in accordance with records retention policies and procedures.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Maintains historical records by imaging and filing documents.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manual dexterity used in operating standard office equipment.
• Prolonged periods of sitting.
• May be required to walk to various areas throughout the department or medical complex. This may require use of elevators and/or stairs.
• Occasionally lifts up to 15 lbs.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Job Description

Scheduled Weekly Hours: 40 Shift: Exempt/Non-Exempt: United States of America (Non-Exempt)

Company: SYSTEM West Virginia University Health System Cost Center: 542 SYSTEM Accounts Payable Address: 3040 University Ave Morgantown West Virginia

Equal Opportunity Employer

Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

Thank you for your interest in working for WVUM. You'll be able to keep track of your progress on our site. The West Virginia University Health System is West Virginia’s largest health system and the state’s largest employer with more than 3,400 licensed beds, 4,600 providers, 35,000 employees, and $7 billion in total operating revenues. The Health System is comprised of 25 hospitals – including J.W. Ruby Memorial Hospital, an 880-bed academic medical center, and the 150-bed WVU Medicine Children’s Hospital in Morgantown, West Virginia – and five institutes. To learn more, visit WVUMedicine.org.