Accounts Payable Accounting Specialist

PrideStaff; San Diego (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

PrideStaff in San Diego, CA seeks an experienced Accounts Payable & Accounting Specialist to join an established accounting team. You will autonomously verify data, reconcile invoices, and support the general ledger in a services environment.

Ideal candidates have 3–5+ years in AP and general accounting, strong QuickBooks and Excel skills, and a keen eye for detail. This on-site role offers steady exposure to high-volume invoicing and year-end processes.

Qualifications

• 3–5+ years of dedicated Accounts Payable and general accounting support experience (construction, trucking, logistics, or industrial services preferred).
• Hands-on experience with QuickBooks and strong proficiency in Microsoft Excel (reconciliation spreadsheets and formulas).
• High level of accuracy in financial calculations and data entry with a strong habit of self-verifying work.
• Quick to master complex job-costing structures and adapt from feedback to work independently.

Responsibilities

• Accounts Payable & Invoice Processing: Review, code, and process high-volume invoices with accuracy; match invoices to packing slips and require approvals; request W-9s, reconcile vendor statements, and prepare check runs; perform self-audits to prevent errors.
• General Ledger & Financial Support: Assist with data entry and balance sheet reconciliations; update LEED tracking spreadsheets and environmental disposal records; pull vendor compliance backup for audits.
• Cross-Functional AR & Administrative Backup: Provide billing/AR support as needed; maintain organized vendor files and assist with year-end audit preparation.

Skills

Accounts Payable

General Accounting

Job Costing

Data Entry

Tools

QuickBooks

Excel

Job description

Job Description

Job Description

Position Overview

PrideStaff is seeking an experienced, detail-driven Accounts Payable & Accounting Specialist for a services company in San Diego, CA. This position is ideal for a seasoned accounting professional who excels in autonomous data verification, complex invoice reconciliation, and general ledger support. This role offers an operational position within an established accounting team.

Key Responsibilities

Accounts Payable & Invoice Processing

• Review, code, and process high-volume operational, job-costing, trucking, and dump site invoices with extreme numerical accuracy.
• Match invoices to packing slips and job backup documentation; obtain proper internal management approvals prior to posting.
• Request W-9 forms for new vendors, reconcile vendor statements, resolve discrepancies independently, and prepare check runs for Controller review.
• Perform meticulous self-audits on all entries to ensure zero errors impact financial statements, freeing executive time.

General Ledger & Financial Support

• Assist leadership with data entry and account reconciliations for balance sheet items once fully onboarded to AP processes.
• Update LEED tracking spreadsheets, log environmental disposal records, and pull vendor compliance backup for project audits.

Cross-Functional AR & Administrative Backup

• Provide supplemental cross-functional support for billing and AR tasks as needed.
• Maintain organized open/paid vendor files, digital records, and assist with year-end audit preparation.

Qualifications & Requirements

• 3–5+ years of dedicated Accounts Payable and general accounting support experience (experience in construction, trucking, logistics, or industrial trade services strongly preferred).
• Hands-on experience with QuickBooks and strong proficiency in Microsoft Excel (ability to manage reconciliation spreadsheets and formulas).
• High level of accuracy in financial calculations and data entry with a strong habit of self-verifying work.
• Quick to master complex job-costing structures and adapt from feedback to work independently.