Accounts Payable Specialist

Southern Building Group, Inc.; Murfreesboro (TN); On-site; USD 50,000 - 70,000; Full time

Job summary

A construction company is seeking an Accounts Payable Specialist in Murfreesboro, TN. This full-time role involves processing invoices, managing vendor paperwork, and ensuring compliance with company policies. Candidates should have at least 5 years of accounts payable experience, preferably within the construction field, along with strong organizational skills and proficiency in financial software. This position offers a chance to contribute to a culture of integrity and exceptional service.

Qualifications

• 5+ years of experience in accounts payable, preferably in the construction industry.
• Ability to reconcile financial records with accuracy and timeliness.
• Strong organizational skills with high volume data entry experience.

Responsibilities

• Process vendor invoices and verify accuracy of billing.
• Maintain accurate records of invoices and pay applications.
• Reconcile vendor statements against company records.
• Prepare and process checks, maintaining payment schedules.

Skills

Integrity

Communication

Problem-solving

Data entry

Adaptability

Tools

Excel

Outlook

Adobe

DocuSign

Microsoft Word

Procore

Sage Intacct Cloud Accounting

Job description

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing invoices submitted by vendors, pay applications submitted by subcontractors, and ensuring accuracy and compliance prior to releasing payments in a timely manner. This role will maintain organized financial records, support communication between project managers, vendors, and the Accounts Payable Manager, and ensure proper reconciliation of accounts. The Accounts Payable Specialist is also expected to embrace and reinforce the company’s Mission Statement and Core Values in the execution of all responsibilities, contributing to a culture of integrity, accountability, and exceptional client service.

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Personality Trait Requirements

• Demonstrates integrity, honesty, and a respectful attitude.
• Maintains a positive and professional demeanor, even in high‑pressure situations.
• Self‑motivated, disciplined, and able to work independently or as part of a team.
• Strong communicator who can resolve conflicts, problem‑solve, and collaborate effectively.
• Adaptable to changing priorities and evolving technology systems.

Professional Requirements

• Proficiency in Excel, Outlook, Adobe, DocuSign, and Microsoft Word.
• Strong organizational skills with the ability to manage high volumes of data entry.
• Ability to reconcile financial records with accuracy and timeliness.
• Experience with construction job costs, accounts payable processes, and related financial systems preferred.
• Familiarity with Procore and Sage Intacct Cloud Accounting preferred.

Responsibilities

• Process vendor invoices, subcontractor pay applications, and verify accuracy of billing and compliance documentation.
• Maintain accurate and detailed records of invoices, pay applications, and cost codes for each billing period.
• Communicate discrepancies or issues to the Accounts Payable Manager for resolution.
• Perform high‑volume data entry of invoices and coordinate with Project Managers regarding required change orders.
• Reconcile vendor statements against company records to ensure all invoices are processed and no overdue balances remain.
• Prepare and process checks, maintaining payment schedules and records in line with funding requirements.
• Assist AP Manager with monthly owner draws as needed.
• Match and reconcile delivery tickets to invoices to confirm receipt of goods/services before issuing payment.

Experience

• 5 or more years of experience in accounts payable, preferably in the construction industry.
• Familiarity with job cost accounting systems.
• Demonstrated experience in problem‑solving, organizing, and maintaining accurate records.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Accounting/Auditing and Finance

Industry

Construction