Accounts Payable Specialist

Ella-Sa-Contracting; San Antonio (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Ella-Sa-Contracting is seeking a detail-oriented Accounts Payable Specialist to join our construction-focused team on-site in San Antonio. The role emphasizes accurate invoice processing, PO matching, and timely vendor payments, requiring strict discretion and strong organizational skills.

The ideal candidate has 3–5 years of accounts payable experience, preferably with construction accounting exposure, and proficiency in Excel and Outlook.

Qualifications

• High school diploma or equivalent required; associate degree preferred
• 3–5 years accounts payable experience, with exposure to construction accounting
• Working knowledge of AP, purchase orders, and basic accounting principles
• Proficient in Microsoft Office, especially Excel and Outlook
• Experience with construction accounting software a plus
• Strong organizational skills with attention to detail and accuracy
• Bilingual skills are a plus but not required

Responsibilities

• Process purchase orders, track approvals, and maintain records
• Process AP invoices with ticket matching and coding
• Support weekly check runs and vendor payment tracking
• Reconcile vendor statements and resolve discrepancies
• Assist with basic job costing and expense tracking
• Maintain vendor communication regarding payment status
• Answer and direct calls, emails, and correspondence

Skills

Detail-oriented

Proactive

Strong accounting

Discretion

Education

Associate degree in Accounting

Tools

Excel

Outlook

Construction software

Job description

Position Overview

We are seeking a detail-oriented and proactive Accounts Payable Specialistwith a strong accounting background with experience in the construction industry and invoice processing. The ideal candidate will have experience with accounts payable, purchase order processes, and vendor payment processing. This position requires a high level of accuracy, discretion, organization, and the ability to manage multiple priorities effectively.

Key Responsibilities

Accounting Support:

• Process purchase orders, track approvals, and maintain accurate records
• Processes Accounts Payable invoices, including matching tickets and coding invoices.
• Support weekly check runs and vendor payment tracking
• Reconcile vendor statements and assist with resolving discrepancies
• Assist with basic job costing and expense tracking
• Maintain vendor communication regarding payment status
• Answer and direct incoming calls, emails, and correspondence

Qualifications:

• High school diploma or equivalent required; Associate’s degree in Business, Accounting, or a related field preferred
• 3–5 years of accounts payable experience, including exposure to construction accounting .
• Working knowledge of accounts payable, purchase orders, and basic accounting principles or job costing
• Proficient in Microsoft Office Suite, particularly Excel and Outlook
• Experience with construction accounting software is a plus
• Strong organizational skills with exceptional attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Bilingual skills are a plus but not required.

Work Enviornment:

This is a Full-Time, Monday through Friday, On-Site position. Standard shift is either 7am to 4pm, or 8am to 5pm. We are located at 10536 FM1560, San Antonio, TX 78254.