Accounts Payable (A&P) Specialist

Ascension Recovery Services; Morgantown (WV); Hybrid; USD 25,000 - 39,000; Full time

Job summary

Ascension Recovery Services is seeking a detail-oriented Accounts Payable (A&P) Specialist to join our finance team. This is a fully remote role supporting our nationwide network of recovery centers, with a hybrid Orlando location offering in-office time two weeks per month.

Key duties include reviewing, coding, and processing invoices, reconciling vendor statements, handling employee expense reports, and supporting weekly payment runs while ensuring compliance with company policies and internal

Qualifications

• High school diploma or equivalent required; associate degree or relevant coursework in accounting or business preferred
• 2+ years of accounts payable or general accounting experience
• Experience in a multi-entity or nonprofit environment a plus
• Familiarity with accounting software and strong Microsoft Excel skills
• Exceptional attention to detail and organizational abilities
• Clear written and verbal communication skills
• Ability to handle sensitive information with discretion

Responsibilities

• Review, code, and process incoming invoices and payment requests
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain vendor files and ensure proper documentation for all transactions
• Process employee expense reports and verify compliance with company policies
• Assist with weekly and monthly payment runs, including check and ACH processing
• Communicate with vendors and internal stakeholders to resolve payment issues
• Support month-end close by preparing A/P-related reports and reconciliations
• Track and report on outstanding payables and aging reports
• Assist with audit preparation and provide documentation as needed
• Maintain accurate and up-to-date A/P records in the accounting system

Skills

Attention to detail

Clear communication

Discretion with sensitive information

Team collaboration

Education

High school diploma or equivalent

Associate degree or accounting/business coursework preferred

Tools

Microsoft Excel

Accounting software

Job description

Join Our Team – Make a Difference

Accounts Payable (A&P) Specialist | Ascension Recovery Services

Location: Orlando Hybrid (Remote and In Office 2 weeks per month) | Supporting Recovery Center Clients Nationwide

Position Type: Hourly | Full-Time

Ascension Recovery Services is seeking a detail-oriented and reliable Accounts Payable (A&P) Specialist to join our finance team. This is a fully remote position supporting our growing network of recovery centers across the country. We are committed to delivering client-centered, compassionate care to individuals and families impacted by substance use disorder—and we’re looking for someone who shares that same commitment to excellence and integrity.

Position Summary

The A&P Specialist plays a key role in ensuring timely and accurate processing of vendor payments and expense reimbursements. This role requires strong attention to detail, good organizational skills, and the ability to work collaboratively in a fast-paced, mission-driven environment.

Key Responsibilities

• Review, code, and process incoming invoices and payment requests
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain vendor files and ensure proper documentation for all transactions
• Process employee expense reports and verify compliance with company policies
• Assist with weekly and monthly payment runs, including check and ACH processing
• Communicate with vendors and internal stakeholders to resolve payment issues
• Support month-end close by preparing A/P-related reports and reconciliations
• Track and report on outstanding payables and aging reports
• Assist with audit preparation and provide documentation as needed
• Maintain accurate and up-to-date A/P records in the accounting system

Qualifications

• High school diploma or equivalent required; associate degree or relevant coursework in accounting or business preferred
• 2+ years of accounts payable or general accounting experience
• Experience in a multi-entity or nonprofit environment a plus
• Familiarity with accounting software and strong Microsoft Excel skills
• Exceptional attention to detail and organizational abilities
• Clear written and verbal communication skills
• Ability to handle sensitive information with discretion

Our Core Values

We are guided by kindness, teamwork, empathy, integrity, and excellence. If you’re someone who takes pride in supporting meaningful work with precision and reliability, we encourage you to apply.