Accounts Payable Specialist - Remote (FL)

The HR Superheroes; Florida; Remote; USD 45,000 - 60,000; Full time

Job summary

The HR Superheroes seeks an Accounts Payable Specialist for a full-time, remote role based in Florida. You will manage end-to-end AP for client organizations, including invoice processing, coding, approvals, and timely payments.

Responsibilities include reviewing documents, preparing journal entries, reconciling statements, and communicating with vendors. Proficiency in QuickBooks/NetSuite and Excel is required.

Qualifications

• 2–4 years of dedicated high-volume corporate AP processing experience.
• Strong understanding of general ledger, AP workflows, and financial principles.
• Ability to manage expense reports, reimbursements, and policy compliance.

Responsibilities

• Process vendor invoices end-to-end and code transactions accurately.
• Prepare and post journal entries; reconcile AP-related accounts.
• Ensure timely payments and follow approval workflows; resolve discrepancies.
• Communicate with vendors and internal teams; maintain organized financial records.

Skills

Accounts payable

Vendor communication

Journal entries

Reconciliations

Excel

Education

Associate/Bachelor degree in Accounting/Finance

Tools

QuickBooks

NetSuite

Job description

Company Description The HR Superheroes is conducting a search on behalf of one of our clients. Additional information about the company will be shared at the first interview. Only candidates living and working remotely within Florida will be considered.

Role Description The Accounts Payable Specialist s a full-time position responsible for managing end-to-end accounts payable processes for client organizations. This includes reviewing and processing vendor invoices, coding and entering transactions, reconciling statements, and preparing accurate journal entries in alignment with accounting standards. The specialist will handle expense reports, verify supporting documentation, and ensure timely payments while following established approval workflows. Day-to-day responsibilities also involve resolving discrepancies, communicating with vendors and internal stakeholders, and maintaining organized financial records. This is a remote role based in Florida, requiring consistent collaboration via digital tools with the broader team.

Qualifications

• A minimum of 2-4 years of dedicated, high volume corporate AP transaction processing experience required. Strong accounting and finance skills, including understanding of general ledger, basic financial principles, and accounts payable workflows.
• Hands-on experience with journal entries (accounting), invoice processing, reconciliations, and maintaining accurate financial records.
• Proficiency in managing expense reports, reviewing documentation, and ensuring policy compliance for reimbursements.
• Well-developed analytical skills to identify discrepancies, interpret financial data, and recommend process improvements.
• Experience with accounting or ERP software (e.g., QuickBooks, NetSuite, or similar) and strong Excel skills.
• Detail-oriented, organized, and able to manage high volumes of transactions while meeting deadlines in a remote environment.
• Clear written and verbal communication skills for working with clients, vendors, and cross-functional teams.
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred; relevant work experience in accounts payable strongly desired.