AP Specialist

King & Bishop; Boston (MA); On-site; USD 52,000 - 74,000; Full time

Job summary

King & Bishop is seeking an Accounts Payable Specialist for a mission-driven college. You will manage invoices, process payments, and maintain vendor records with accuracy and timeliness.

Responsibilities include GL coding, PO matching, 1099 preparation, and vendor communications while ensuring compliance and strong internal controls.

Job description

Our client, a college, is seeking an Accounts Payable Specialist. This is an excellent opportunity to join a mission-driven team providing services that promote independence, dignity, and respect.The Accounts Payable Specialist will be responsible for managing and processing the organization’s financial obligations with accuracy, timeliness, and attention to compliance. The ideal candidate brings strong accounting skills, attention to detail, and a commitment to supporting the organization’s mission.

Responsibilities:

• Review invoices for accuracy; assign appropriate general ledger account numbers and allocations
• Enter invoices into the payment system and prepare checks/EFTs for remittance, ensuring timely mailing and communication of remittances
• Confirm purchase orders are properly obtained, authorized, and aligned with pricing standards
• Monitor accounts payable aging reports to ensure all payments are current; maintain a checklist of due dates, online payments, and monthly obligations
• Conduct monthly OIG database audits
• Research and resolve discrepancies, vendor inquiries, and payment issues; serve as primary point of contact for vendor communication
• Investigate lost checks; process stop payments, voids, and reissues as needed. Maintain organized records of voided checks
• Set up and maintain vendor records, including EFT details, W-9s, and insurance certificates (electronic and paper formats)
• Maintain organized and accurate invoice/payment files (manual and electronic)
• Accurately prepare and file annual 1099 NEC and Miscellaneous reports
• Generate management reports as requested
• Support additional accounting tasks and special projects as assigned

Requirements:

• Associate’s degree in Accounting or three (3) years of related full cycle accounts payable experience
• Strong reconciliation skills, including manual processes
• Proficiency in Microsoft Excel; advanced skills preferred
• Solid working knowledge of MS Office Suite
• Strong organizational, communication, and problem-solving skills
• Ability to work independently and collaboratively in a fast-paced, mission-driven environment