Accounts & Office Support Clerk - Entry‑Level Friendly

Ultimate Staffing Services; Pasadena (CA); On-site; USD 25,000 - 30,000; Full time

Job summary

Ultimate Staffing Services in Pasadena seeks an Office Accounting Clerk to join a fast-paced office. The role combines day-to-day accounting functions with general office administration, supporting internal and external customers.

The ideal candidate may be entry-level with education or an experienced professional seeking a stable, engaging office role. Expect collaboration in a growth-oriented environment with opportunities to learn and grow.

Qualifications

• High school diploma or equivalent.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Excellent written and verbal communication skills; ability to manage multiple priorities and meet deadlines.
• Professional demeanor and dependable work ethic.

Responsibilities

• Process accounts payable and accounts receivable transactions.
• Assist with invoice preparation, coding, and filing.
• Enter financial data accurately into accounting systems.
• Reconcile accounts and assist with monthly reporting.
• Maintain organized financial and administrative records.
• Support payroll and expense tracking processes as needed.
• Assist with audit and tax documentation preparation.
• Answer and direct incoming phone calls professionally.
• Greet visitors and provide excellent customer service.
• Manage mail and deliveries; maintain office supplies.
• Schedule meetings and assist with calendar management.
• Support document preparation, scanning, filing, and data entry.
• Assist team members with administrative projects and operational needs.

Skills

Attention to detail

Organizational skills

Microsoft Office proficiency

Communication skills

Multitasking

Education

High school diploma

Associate degree in Accounting or related field

Tools

Excel

Outlook

Word

QuickBooks

Sage

Job description

Ultimate Staffing Services in Pasadena seeks an Office Accounting Clerk to join a fast-paced office. The role combines day-to-day accounting functions with general office administration, supporting internal and external customers.

The ideal candidate may be entry-level with education or an experienced professional seeking a stable, engaging office role. Expect collaboration in a growth-oriented environment with opportunities to learn and grow.