Accounting Office Clerk

Ultimate Staffing Services; Pasadena (CA); On-site; USD 25,000 - 30,000; Full time

Job summary

Ultimate Staffing Services in Pasadena seeks an Office Accounting Clerk to join a fast-paced office. The role combines day-to-day accounting functions with general office administration, supporting internal and external customers.

The ideal candidate may be entry-level with education or an experienced professional seeking a stable, engaging office role. Expect collaboration in a growth-oriented environment with opportunities to learn and grow.

Qualifications

• High school diploma or equivalent.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Excellent written and verbal communication skills; ability to manage multiple priorities and meet deadlines.
• Professional demeanor and dependable work ethic.

Responsibilities

• Process accounts payable and accounts receivable transactions.
• Assist with invoice preparation, coding, and filing.
• Enter financial data accurately into accounting systems.
• Reconcile accounts and assist with monthly reporting.
• Maintain organized financial and administrative records.
• Support payroll and expense tracking processes as needed.
• Assist with audit and tax documentation preparation.
• Answer and direct incoming phone calls professionally.
• Greet visitors and provide excellent customer service.
• Manage mail and deliveries; maintain office supplies.
• Schedule meetings and assist with calendar management.
• Support document preparation, scanning, filing, and data entry.
• Assist team members with administrative projects and operational needs.

Skills

Attention to detail

Organizational skills

Microsoft Office proficiency

Communication skills

Multitasking

Education

High school diploma

Associate degree in Accounting or related field

Tools

Excel

Outlook

Word

QuickBooks

Sage

Job description

We are seeking a detail-oriented and professional Office Accounting Clerk to join our growing team in Pasadena. This role combines accounting support with general office administration and is ideal for candidates who enjoy working in a fast-paced, collaborative environment.

The successful candidate will be responsible for assisting with day-to-day accounting functions, maintaining accurate records, supporting office operations, and providing excellent internal and external customer service. We are open to both entry-level candidates with relevant education and experience, as well as more experienced professionals seeking a stable and engaging office role.

Key Responsibilities

• Process accounts payable and accounts receivable transactions
• Assist with invoice preparation, coding, and filing
• Enter financial data accurately into accounting systems
• Reconcile accounts and assist with monthly reporting
• Maintain organized financial and administrative records
• Support payroll and expense tracking processes as needed
• Assist with audit and tax documentation preparation

Office Administration

• Answer and direct incoming phone calls professionally
• Greet visitors and provide excellent customer service
• Manage incoming and outgoing mail and deliveries
• Maintain office supplies and coordinate vendor orders
• Schedule meetings and assist with calendar management
• Support document preparation, scanning, filing, and data entry
• Assist team members with various administrative projects and operational needs

Qualifications

Required

• High school diploma or equivalent
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word
• Excellent written and verbal communication skillsAbility to manage multiple priorities and meet deadlines
• Professional demeanor and dependable work ethic

Preferred

• Associate degree or coursework in Accounting, Business Administration, Finance, or a related field
• 1-3 years of accounting, bookkeeping, administrative, or office support experience
• Experience with accounting software such as QuickBooks, Sage, Excel or similar platforms

The ideal candidate is someone who:

• Takes pride in producing accurate work
• Enjoys both accounting and administrative responsibilities
• Is proactive, dependable, and eager to learn
• Communicates professionally with coworkers, customers, and vendors
• Thrives in a team-oriented office environment
• Competitive compensation
• Paid time off and holidays
• Supportive and collaborative work environment
• Long-term growth potential

CV / Resume

Supported file types: .doc .docx .odt .pdf .rtf .txt

Work Eligibility

Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.