Accounting Office Clerk

Ultimate Staffing; California (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Ultimate Staffing in Pasadena, CA is seeking an Office Accounting Clerk to support day-to-day accounting and general office administration in a fast-paced team environment. The ideal candidate will assist with AP/AR, data entry, file maintenance, and customer service while maintaining accurate records.

We welcome both entry-level and experienced candidates who are detail-oriented and proactive. Schedule: Monday–Friday, 7:30am–4:30pm, with opportunities for professional development and long-term

Qualifications

• High school diploma or equivalent.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Professional demeanor and dependable work ethic.

Responsibilities

• Process accounts payable and accounts receivable transactions.
• Assist with invoice preparation, coding, and filing.
• Enter financial data accurately into accounting systems.
• Reconcile accounts and assist with monthly reporting.
• Maintain organized financial and administrative records.
• Support payroll and expense tracking processes as needed.
• Assist with audit and tax documentation preparation.
• Answer and direct incoming phone calls professionally.
• Greet visitors and provide excellent customer service.
• Manage incoming and outgoing mail and deliveries.
• Maintain office supplies and coordinate vendor orders.
• Schedule meetings and assist with calendar management.
• Support document preparation, scanning, filing, and data entry.
• Assist team members with various administrative projects and operational needs.

Skills

Attention to detail

Microsoft Office

Communication skills

Data entry

Education

High school diploma

Associate degree in Accounting (preferred)

Tools

Excel

Outlook

Word

QuickBooks/Sage (accounting software)

Job description

We are seeking a detail-oriented and professional Office Accounting Clerk to join our growing team in Pasadena. This role combines accounting support with general office administration and is ideal for candidates who enjoy working in a fast-paced, collaborative environment.

The successful candidate will be responsible for assisting with day-to-day accounting functions, maintaining accurate records, supporting office operations, and providing excellent internal and external customer service. We are open to both entry-level candidates with relevant education and experience, as well as more experienced professionals seeking a stable and engaging office role.

We are seeking a detail-oriented and professional Office Accounting Clerk to join our growing team in Pasadena. This role combines accounting support with general office administration and is ideal for candidates who enjoy working in a fast-paced, collaborative environment.

The successful candidate will be responsible for assisting with day-to-day accounting functions, maintaining accurate records, supporting office operations, and providing excellent internal and external customer service. We are open to both entry-level candidates with relevant education and experience, as well as more experienced professionals seeking a stable and engaging office role.

Key Responsibilities

• Process accounts payable and accounts receivable transactions
• Assist with invoice preparation, coding, and filing
• Enter financial data accurately into accounting systems
• Reconcile accounts and assist with monthly reporting
• Maintain organized financial and administrative records
• Support payroll and expense tracking processes as needed
• Assist with audit and tax documentation preparation

Office Administration

• Answer and direct incoming phone calls professionally
• Greet visitors and provide excellent customer service
• Manage incoming and outgoing mail and deliveries
• Maintain office supplies and coordinate vendor orders
• Schedule meetings and assist with calendar management
• Support document preparation, scanning, filing, and data entry
• Assist team members with various administrative projects and operational needs

Qualifications

Required

• High school diploma or equivalent
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Professional demeanor and dependable work ethic

Preferred

• Associate degree or coursework in Accounting, Business Administration, Finance, or a related field
• 1-3 years of accounting, bookkeeping, administrative, or office support experience
• Experience with accounting software such as QuickBooks, Sage, Excel or similar platforms

The ideal candidate is someone who:

• Takes pride in producing accurate work
• Enjoys both accounting and administrative responsibilities
• Is proactive, dependable, and eager to learn
• Communicates professionally with coworkers, customers, and vendors
• Thrives in a team-oriented office environment

Benefits

• Competitive compensation
• Paid time off and holidays
• Professional development opportunities
• Supportive and collaborative work environment
• Long-term growth potential

Monday-Friday | Schedule 7:30am-4:30pm | Pasadena CA

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.