Accounts Assistant

Limbs & Things; Savannah (GA); On-site; USD 27,000 - 45,000; Full time

Benefits offered by this job

Annual bonus up to 10%

Health insurance

Dental & Vision

401(k) plan with company match

Group life insurance

Wellness app

PTO & holidays

Job summary

Limbs & Things Inc. is seeking an Accounts Assistant to provide administrative support to the Finance Department. You will work with the Management Accountant and Senior Accounts Assistant to ensure timely and accurate processing of daily transactions, with flexibility to adapt to changing priorities.

The role involves multi-currency AP/AR processing, reconciliations, cash runs, and compliance tasks in an office setting with growth opportunities within a unique medical training equipment company.

Qualifications

• At least 5 years in a similar role.
• Excellent attention to detail and organisational skills.
• Strong written and verbal communication skills.
• Experience with Epicor ERP.
• Experience in an Office or Finance Department.

Responsibilities

• Process multi-currency A/P invoices and match to delivery and PO.
• Review supplier statements and identify liabilities.
• Manage daily AR process and ensure timely payments.
• Decide when accounts should go on credit hold.
• Process staff expenses and reconcile company cards.
• Collate weekly cash payment runs for final approval.
• Prepare daily bank reconciliations.
• Complete filing and record keeping, including archiving.
• Process monthly Sales Tax returns via Avalara.
• Support Operations Manager on month-end processes.
• Provide cover for the finance team as required.

Skills

Attention to detail

Organisational skills

Communication skills

Tools

Epicor ERP

Job description

CONTRACT

Permanent - Full-time (40 hours/week, Mon to Fri)

SALARY

Up to $45,000 gross per annum (depending on experience) + bonus up to 10% of annual salary

THE COMPANY

Limbs & Things Inc. is dedicated to improving patient outcomes through designing, manufacturing, and distributing a range of premium quality medical task trainers to healthcare professionals at every level of education and continued medical professional development.

Our employees enjoy the opportunity to work in a collaborative small team atmosphere in a unique and fulfilling industry. In this role there are opportunities for development of skills, knowledge, and processes in both an office setting and to some extent in medicine due to our relationship with the healthcare industry.

THE JOB

The main role of the Accounts Assistant is to provide administration support to the Finance Department. Work with the Management Accountant and Senior Accounts Assistant to ensure daily transactions are completed in a timely and accurate manner. A flexible approach to the role is important to meet changing priorities.

MAIN ACCOUNTABILITIES

• Processing of multi-currency A/P invoices, ensuring details match to delivery and purchase order (3-way match) and all completed in a timely manner.
• Review and reconciliation of supplier statements to ensure all liabilities are identified and missing invoices obtained.
• Manage daily AR process, ensuring customer payments are being processed within terms.
• Decide when accounts should go on credit hold based on the results of AR efforts.
• Processing of all Staff Expenses onto Company system.
• Accrual and reconciliation of company credit cards and expenses.
• Collate weekly cash payment runs ready for final approval.
• Understand and use system reports including GRNI and Trade Creditors to support job completion.
• Process A/P invoices for weekly payments.
• Processing of multi-currency A/R invoices and issue to customers on daily basis
• Issuing customer statements each month.
• Completion on daily bank reconciliations
• Process Petty Cash transactions.
• Complete all filing and record keeping whether paper based or electronic.
• Archiving & shredding.
• Processing monthly Sales Tax returns via Avalara.
• Process all credit card transactions and complete first draft monthly reconciliation.
• Review and analyse month end GRNI report with explanations for aged transactions.
• Support Operations Manager on month end processes.
• It is a key part of the role that the Accounts Assistant can provide support on all daily finance activities to other members of the team. Assist the Operations Manager and Corporate Finance team with any adhoc requests and provide cover when required.

TECHNICAL KNOWLEDGE, SKILLS & EXPERIENCE

• At least 5 years in a similar role
• Experience Attention to detail
• Organisational skills
• Good communication skills (written and verbal)
• Complete tasks to deadlines communicated
• Experience with Epicor ERP
• Previous experience of working in an Office or Finance Department

THE PACKAGE – WHATS IN IT FOR YOU?

• Bonus up to 10% of your annual salary
• National Holidays and PTO. 10 holidays +10 days PTO (optional up to 15)
• Health Insurance (with full employer paid option)
• Dental, Vision, FSA/HSA and a Variety of Supplemental Insurance Options
• 401(k) Plan + Company Match
• Group Life Insurance
• Company sponsored Wellness App

Other benefits include a culture of learning & connection and the opportunity to play a key role in a growing company!