Accounting Support Specialist

BHATE Geosciences; Birmingham (AL); On-site; USD 42,000 - 64,000; Full time

Job summary

BHATE Geosciences in Birmingham, AL is seeking an Accounting Support Specialist to handle journal entries, reconcile accounts, and support AP/AR. This on-site role collaborates with the finance team to keep accurate records and assist with month-end close.

You will review invoices, expense reports, and documentation for policy compliance, participate in audits, and help with project billing across diverse engineering projects.

Qualifications

• Strong accounting skills, including journal entries and general ledger concepts.
• Foundational finance skills: budgeting, billing, and basic financial reporting.
• Analytical abilities to reconcile accounts and identify discrepancies.
• Effective communication for collaborating with internal teams and documenting activities.
• Experience with accounting software (QuickBooks, BEQ Core, ApprovalMax) and Excel.
• Organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Experience in professional services, engineering, construction, or project-based settings is beneficial.

Responsibilities

• Prepare and post journal entries and reconcile accounts.
• Assist with accounts payable and accounts receivable processes.
• Support month-end and year-end closing activities.
• Review invoices, expense reports, and supporting documentation for accuracy and policy compliance.
• Support audits and collaborate with project managers on project billing.
• Communicate with cross-functional teams to ensure timely, accurate accounting records.

Skills

Journal Entries

General Ledger

Budgeting

Billing

Financial Reporting

Analytical Skills

Communication

Excel

QuickBooks

BEQ Core

ApprovalMax

Organizational Skills

Attention to detail

Project-based environment

Tools

QuickBooks

BEQ Core

ApprovalMax

Excel

Microsoft Office

Job description

Role Description

The Accounting Support Specialist is a full-time, on-site role based in the Greater Birmingham, Alabama area. This role supports the accounting and finance team by preparing and posting journal entries, reconciling accounts, assisting with accounts payable and receivable, and helping maintain accurate financial records. The specialist will review invoices, expense reports, and supporting documentation for accuracy and compliance with company policies and will assist with month-end and year-end closing activities. Additional responsibilities include responding to internal inquiries, supporting audits, and collaborating with project managers and other team members to ensure timely and accurate project billing. The role involves regular communication with cross-functional teams, attention to detail in daily transactional work, and adherence to established accounting procedures.

Qualifications

• Candidates should possess strong Accounting skills, including experience with Journal Entries and familiarity with general ledger processes.
• Candidates should possess foundational Finance skills, including understanding of budgeting, billing, and basic financial reporting.
• Candidates should possess solid Analytical Skills for reviewing data, reconciling accounts, and identifying discrepancies or process improvements.
• Candidates should possess effective Communication skills for collaborating with internal teams, responding to inquiries, and documenting accounting activities clearly.
• Experience with accounting software (e.g., QuickBooks, BEQ Core, ApprovalMax) and proficiency in Microsoft Excel and other office applications.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines in a fast-paced environment.
• Prior experience in a professional services, engineering, construction, or similar project-based environment is beneficial.