Staff Accountant

ICES: Data, Discovery, Better Health; Abilene (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

ICES: Data, Discovery, Better Health seeks a Staff Accountant to maintain the general ledger, post journal entries, reconcile accounts, and support monthly close. You’ll work with the Financial Controller and accounting team to ensure accurate, timely records and proper project cost capture.

This role suits recent grads to seasoned accountants seeking broader process ownership. Responsibilities include fixed assets, AP/AR support, tax filings, audit prep, and ad hoc analysis.

Qualifications

• Bachelor's degree in Accounting or actively pursuing.

Responsibilities

• Prepare and post journal entries for general ledger.
• Perform monthly account reconciliations and resolve discrepancies.
• Assist with monthly, quarterly, and year-end close processes.
• Support preparation of financial statements and internal reports.
• Reconcile job cost accounts with project managers and field staff.
• Assist with fixed asset tracking and depreciation.

Skills

GAAP knowledge

Analytical skills

Attention to detail

Communication skills

Independent & collaborative work

Time management

Education

Bachelor's degree in Accounting

Tools

QuickBooks Online

Microsoft Excel

Job description

Job Purpose

The Staff Accountant supports the accounting and finance function by maintaining the general ledger, preparing journal entries and reconciliations, and assisting with the monthly close process. This role works closely with the Financial Controller and other members of the accounting team to ensure accurate, timely, and well-documented financial records, and partners with project managers and field personnel to ensure job costs are properly captured and reconciled. This position is well suited to both early-career accountants building a foundation in general accounting and experienced accountants looking to contribute at a higher level of analysis and process ownership.

Duties and Responsibilities (Duties and responsibilities include, but are not limited to:)

• Prepare and post journal entries for the general ledger, ensuring accuracy and proper supporting documentation.
• Perform monthly account reconciliations, including bank, credit card, and balance sheet accounts, and research and resolve discrepancies.
• Assist with the monthly, quarterly, and year-end close process, including accruals, prepaids, and account analysis.
• Support the preparation of financial statements and internal management reports.
• Reconcile job cost accounts in coordination with project managers and field personnel to ensure accurate cost tracking.
• Assist with fixed asset tracking.
  
• Support accounts payable and accounts receivable functions as needed, including reviewing coding and approvals.
• Assist with sales and use tax filings and other regulatory or compliance reporting.
• Maintain organized, audit-ready supporting documentation for all journal entries and reconciliations.
• Support external audits and tax preparation by compiling requested schedules and documentation.
• Identify opportunities to improve accounting processes, controls, and efficiency.
• Collaborate with the Financial Controller and broader accounting/finance team on ad hoc analysis and special projects.
• Other duties as assigned.

Qualifications (Qualifications include:)

• Bachelor's degree in Accounting required (or actively completing a degree in Accounting).
• Open to candidates ranging from recent accounting graduates to professionals with up to 10 years of relevant experience; level of responsibility will be tailored to the candidate's experience.
• Solid understanding of general accounting principles (GAAP) and the accounting cycle.
• Experience with QuickBooks Online required.
• Proficient in Microsoft Excel, including pivot tables and formulas; comfortable working in Word and Outlook.
• Strong attention to detail and accuracy, with solid organizational and analytical skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines, particularly during month-end and year-end close.
• Experience with accrual-based accounting and job costing preferred but not required.