Accounting Support Administrative Assistant

Hired by Matrix, Inc.; Canton (MA); On-site; USD 42,000 - 64,000; Part time

Job summary

Creative Solutions Services, LLC is seeking an Accounting Support Administrative Assistant to join our team on a contract, on-site basis in Canton, MA. The role emphasizes settlement processing, daily bank deposits, and coordination with functional teams to resolve discrepancies.

The ideal candidate will have an Associate degree (preferred), 3+ years of admin support experience, strong MS Office and Excel skills, and solid numerical and bookkeeping abilities.

Qualifications

• Associate degree preferred.
• 3+ years of experience providing administrative support.
• High level of computer proficiency and ability to become proficient in multiple IT applications.
• Microsoft suite knowledge and excel skills a must.
• Strong team player and assist others when necessary.
• Excellent written and verbal communication skills.
• Strong number skills.
• Bookkeeping/banking skills desired.
• Experience in prioritizing work and multi-tasking, with a strong sense of urgency.
• Outstanding organization, time management, and follow-up skills.
• Responsible and reliable.
• Self-motivated and proactive.
• Aptitude to work with minimal supervision – set goals, create and implement action plans, and monitor progress toward goals.

Responsibilities

• Support Settlement Processing.
• Strong math skills, bookkeeping and/or accounting skills.
• Prepare daily bank deposits and paperwork to ensure proper credit for funds.
• Prepare tracking spreadsheets for deposits, follow up and collections of outstanding balances and documents.
• Work with Functional Teams to resolve discrepancies and variances.
• Perform bank reconciliation.
• Identify Bank adjustments including non-sufficient funds.
• Maintain a supply of all forms, deposit books, deposit slips, etc.
• Maintain cashier workbooks to support HQ Accounting.
• Daily interaction with all Functional internal and external Teams.
• Maintain high level of integrity and professionalism on a daily basis.
• Ability to work proficiently and calmly under pressure situations.
• Ability to proficiently generate both detailed and summary reports from existing data using predefined IT tools such SAP.
• Work on special projects as necessary.
• Provide back-up coverage for other team members when required.
• Front Desk responsibilities.

Skills

Administrative support

IT proficiency

MS Office

Team player

Communication skills

Numerical skills

Bookkeeping basics

Time management

Self-motivated

Goal-oriented

Education

Associate Degree

Tools

SAP

Job description

At-a-Glance:

Are you ready to build your career by joining an international food and beverage company? If so, our client is hiring an Accounting Support Administrative Assistant.

Position Type:

• Contract
• On-Site

Required:

• Associate Degree preferred.
• 3+ years of experience providing administrative support.
• High level of computer proficiency and ability to become proficient in multiple IT applications.
• Microsoft suite knowledge and excel skills a must.
• Must be a strong team player and assist others when necessary.
• Excellent written and verbal communication skills.
• Strong number skills.
• Bookkeeping/banking skills desired.
• Experience in prioritizing work and multi-tasking, with a strong sense of urgency.
• Outstanding organization, time management, and follow-up skills.
• Responsible and reliable.
• Self-motivated and proactive.
• Aptitude to work with minimal supervision – set goals, create and implement action plans, and monitor progress toward goals.

Responsibilities:

• Support Settlement Processing.
• Strong math skills, bookkeeping and/or accounting skills.
• Prepare daily bank deposits and paperwork to ensure proper credit for funds.
• Prepare tracking spreadsheets for deposits, follow up and collections of outstanding balances and documents.
• Work with Functional Teams to resolve discrepancies and variances.
• Perform bank reconciliation.
• Identify Bank adjustments including non-sufficient funds.
• Maintain a supply of all forms, deposit books, deposit slips, etc.
• Maintain cashier workbooks to support HQ Accounting.
• Daily interaction with all Functional internal and external Teams.
• Maintain high level of integrity and professionalism on a daily basis.
• Ability to work proficiently and calmly under pressure situations.
• Ability to proficiently generate both detailed and summary reports from existing data using predefined IT tools such SAP.
• Work on special projects as necessary.
• Provide back-up coverage for other team members when required.
• Front Desk responsibilities.