Accounting Specialist (AP/AR)

Vaco; Chino (CA); On-site; USD 30,000 - 41,000; Part time

Job summary

Vaco in California is seeking an Accounting Clerk (AP/AR) for a contract engagement. The role focuses on processing vendor invoices, posting customer payments, and supporting month-end close activities.

The ideal candidate has 1–3 years of AP/AR experience, strong attention to detail, and proficiency with Excel and ERP systems. This fast-paced position requires reliable accuracy and effective communication with vendors and internal teams.

Qualifications

• 1-3 years of AP/AR or general accounting experience.
• Experience processing a high volume of invoices.
• Strong attention to detail and ability to maintain accurate records.
• Experience with Microsoft Excel and accounting/ERP systems.

Responsibilities

• Process high-volume vendor invoices and ensure accurate entry.
• Match invoices to purchase orders and receiving docs.
• Research and resolve invoice discrepancies including pricing, quantities, and sales tax.
• Prepare and distribute customer invoices and post payments.
• Monitor aging reports and follow up on past-due balances.
• Assist with month-end close activities and account reconciliations.

Skills

Accounts Payable

Accounts Receivable

Bookkeeping

Excel skills

Tools

Excel

ERP System

Job description

Accounting Clerk (AP/AR) - Contract

Position Overview

We are seeking a detail-oriented and dependable Accounting Clerk to support day-to-day accounting operations. This position will focus primarily on Accounts Payable and Accounts Receivable, including invoice processing, vendor reconciliations, customer billing, payment posting, and general accounting support.

Key Responsibilities

Accounts Payable

• Process high-volume vendor invoices and ensure accurate and timely entry.
• Match invoices against purchase orders and receiving documentation.
• Research and resolve invoice discrepancies involving pricing, quantities, and sales tax.
• Communicate with vendors and internal teams regarding outstanding accounting issues.
• Assist with weekly check runs and ACH/wire payments.
• Reconcile vendor statements and research outstanding balances.

Accounts Receivable

• Prepare and distribute customer invoices based on completed service documentation.
• Post customer payments, including checks and ACH transactions.
• Monitor aging reports and follow up professionally on past-due balances.
• Research and resolve customer payment and billing discrepancies.

General Accounting Support

• Maintain organized accounting records and supporting documentation.
• Assist with month-end close activities.
• Prepare basic journal entries and account reconciliations.
• Complete credit card reconciliations and process employee expense reports.
• Provide additional accounting and administrative support as needed.

Qualifications

• 1-3 years of Accounts Payable, Accounts Receivable, bookkeeping, or general accounting experience.
• Experience processing a high volume of invoices and transactions.
• Strong attention to detail and ability to maintain accurate financial records.
• Comfortable communicating with both customers and vendors.
• Strong organizational and time-management skills.
• Ability to work effectively in a fast-paced accounting environment.
• Experience with Microsoft Excel and accounting/ERP systems.

Preferred Experience

• Previous accounting experience within construction, HVAC, plumbing, industrial services, or a similar project/service-based environment.
• Experience supporting both AP and AR functions.
• Exposure to month-end close, journal entries, and reconciliations.