Accounting Specialist

Air Centers of Florida; Tampa (FL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive benefits package

Cross-training opportunities

Job summary

Air Centers of Florida is seeking an Accounting Specialist to support AR, AP, and administrative duties in Tampa. The role reports to the Company Controller and offers cross-training opportunities and professional development within a collaborative team.

The position emphasizes accuracy, attention to detail, and strong communication skills, with bilingual English/Spanish preferred. Competitive pay and a comprehensive benefits package are provided to eligible staff.

Qualifications

• Bilingual in English and Spanish preferred.
• Strong attention to detail and accuracy.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Ability to learn new software systems quickly.
• Team-oriented with cross-department collaboration.

Responsibilities

• Process daily AR activities including payments and postings to customer accounts.
• Review, approve, and process invoices and adjustments in AP functions.
• Provide backup coverage for AP and assist with vendor records and reconciliations.
• Route calls and provide professional customer service in administrative duties.
• Support special projects and cross-training opportunities across teams.

Skills

Bilingual English/Spanish

Detail oriented

Organizational skills

Communication skills

MS Office Suite (Excel, Word, Outlook)

Team collaboration

Education

Associate degree or equivalent

High school diploma or GED with experience

Job description

Job Summary

We're seeking a detail-oriented and motivated Accounting Specialist to support our growing organization. This role offers a blend of accounting, accounts receivable, accounts payable, and administrative responsibilities, making it an excellent opportunity for someone who enjoys variety, problem-solving, and contributing to a collaborative team environment. Reporting directly to the Company Controller, you'll play a key role in maintaining accurate financial records, supporting customers and vendors, and ensuring the smooth day-to-day operation of our accounting processes. You'll also serve as a backup resource for Accounts Payable functions, providing valuable cross‑training and professional development opportunities.

Essential Job Functions

Accounts Receivable (PACS only)

• Process daily cash, check, and credit card payments and accurately post them to customer accounts.
• Review, approve, and process customer invoices and credit adjustments.
• Manage collections efforts for past‑due accounts, including customer outreach and documentation.
• Prepare month‑end ageing and collections reports.
• Analyze accounts over 60 days past due and partner with management to resolve outstanding issues.
• Investigate customer account discrepancies and provide invoice copies, payment research, and account support.
• Maintain current sales tax exemption certificates and update records as needed.
• Reconcile accounts with credits, misapplied payments, or other payment discrepancies.
• Perform additional accounting‑related duties as assigned.

Accounts Payable (AIR, GEN, and PACS)

• Review and verify invoices for accuracy and approval.
• Enter general ledger invoices and process vendor credit memos.
• Assist with scheduled check runs and payment distribution.
• Prepare manual payments when necessary.
• Maintain accurate and up‑to‑date vendor records.
• Reconcile vendor statements and ensure invoice accuracy.
• Request and obtain missing invoices from vendors as needed.
• Collaborate with the Accounts Payable Specialist and provide backup coverage during absences.
• Support ongoing process improvements and accounting operations.
• Perform other duties as assigned.

Administrative

• Serve as a professional and welcoming first point of contact for incoming calls.
• Route calls to the appropriate team members while providing excellent customer service.
• Assist with special projects, clerical assignments, and departmental administrative support.

Required Experience

Required Knowledge, Skills and Abilities (including physical and work environment)

• Bilingual in English/Spanish preferred
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, communication, and interpersonal skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to learn new software systems and business applications quickly.
• Team‑oriented mindset with a willingness to collaborate across departments.

Qualifications

Minimum Job Qualifications

• One of the following:
• Associate degree and at least 1 year of related accounting, bookkeeping, or administrative experience; or
• High school diploma or GED and at least 3 years of related experience; or
• An equivalent combination of education, training, and experience.

Why Join Us?

• Competitive pay and comprehensive benefits package.
• Opportunity to gain experience across both Accounts Receivable and Accounts Payable functions.
• Direct exposure to accounting operations and financial processes.
• Supportive team environment with cross‑training opportunities.
• Stable role with opportunities to expand your skills and responsibilities.

If you're an organized professional who enjoys working with numbers, solving problems, and supporting a team, we'd love to hear from you!

Pay Range: $22-25/hr. Final compensation will be based on qualifications, experience, and business needs.

Keyword: AR, AP, Accounts Payable, Accounts Receivable, Accounting, Accounting Specialist, General Accounting, Accounting Clerk