Accounting Specialist

UltraSource LLC; Kansas City (MO); On-site; USD 40,000 - 55,000; Full time

Job summary

UltraSource LLC in Kansas City is looking for a detail-oriented support role for their Accounts Receivable and Accounts Payable functions. You will monitor overdue accounts, assist with daily cash posting, and reconcile vendor statements. A qualified candidate should have an Associate's degree in accounting or two years of relevant experience.

Proficiency in Microsoft Office and experience with ERP systems is preferred. Fluency in Spanish is a plus. This is an on-site role in a quiet, climate-controlled environment.

Qualifications

• Must have attention to detail and strong organizational skills.
• Experience with Microsoft Dynamics or similar ERP systems is a plus.
• Fluency in Spanish is beneficial but not required.

Responsibilities

• Monitor Accounts Receivable aging and follow up on overdue accounts.
• Record comments in the A/R system regarding outstanding balances.
• Engage sales team in collection efforts when necessary.
• Mail/Email customer statements and invoices.
• Assist with daily cash posting of customer account payments.
• Reconcile vendor statements and research outstanding invoices.
• Assist employees, vendors, and customers with inquiries.
• Cross train for team members’ absences.

Skills

Attention to detail

Organizational skills

Proficiency in Microsoft Outlook

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Fluency in Spanish

Education

Associate’s degree in accounting

2 years of relevant work experience

Tools

Microsoft Dynamics

Job description

Summary

Provide support for Accounts Receivable and Accounts Payable functions.

Essential Duties and Responsibilities

• Monitor Accounts Receivable aging and follow up via phone, email and mail on outstanding or overdue accounts in a professional manner
• Record comments regarding the status of outstanding balances within the A/R system
• Engage the sales team as needed in collection efforts. After all internal effort has been made, provide supporting detail for an external lawyer to assist.
• Mail/Email customer statements and invoices as needed
• Assist with daily cash posting of customer account payments
• Monitor and classify emails in Accounts Payable and Accounts Receivable inboxes
• Reconcile vendor statements, research and obtain outstanding invoices
• Assists employees, vendors, and customers with questions related to Accounts Receivable and Accounts Payable
• Cross train to fill in for team members’ absences
• Other duties as assigned

Education and/or Experience

• Associate’s degree in accounting, or at least 2 years of relevant work experience
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Outlook, Excel, and Word
• Experience with Microsoft Dynamics or similar ERP system a plus
• Fluency in Spanish a plus but not required

Physical Demands

Must be able to fulfill all essential job functions in a consistent state of alertness and in a safe manner. While performing the duties of this job, the employee is required to sit, talk, listen and frequently use hands to finger, handle, type, and feel. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Work Environment

The work environment is usually quiet and is climate controlled.