Accounting Specialist

ACF, Inc; Tampa (FL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Cross-training opportunities

Stable role

Job summary

ACF, Inc is seeking an Accounting Specialist in Tampa, FL to support a blend of accounting, AR, AP, and administrative duties. Reporting to the Company Controller, you will help maintain accurate financial records, assist customers and vendors, and back up AP functions.

This role offers cross-training and professional development opportunities within a collaborative team. Key responsibilities include processing payments, invoicing, collections, month-end reporting, and reconciliations, with a

Qualifications

• Strong attention to detail and commitment to accuracy.
• Excellent organizational, communication, and interpersonal skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to learn new software systems and business applications quickly.
• Team-oriented mindset with a willingness to collaborate across departments.

Responsibilities

• Process daily cash, check, and credit card payments and post to customer accounts.
• Review, approve, and process customer invoices and credit adjustments.
• Manage collections for past-due accounts and document outreach.
• Prepare month-end ageing and collections reports.
• Analyze accounts 60+ days past due and work with management to resolve issues.
• Investigate account discrepancies and provide invoice copies and payment research.
• Maintain sales tax exemption certificates and update records.
• Reconcile vendor statements and ensure invoice accuracy in AP.
• Assist with AP checks and payments, and back up AP coverage as needed.
• Provide administrative support and cross-department collaboration.

Skills

Attention to detail

Organizational skills

Communication skills

Confidentiality

Team collaboration

Learning new software

Education

Associate degree + 1 year accounting/bookkeeping/administrative experience

High school diploma or GED + 3 years related experience

Equivalent education/training/experience

Tools

Microsoft Office Suite

Job description

We're seeking a detail-oriented and motivated AccountingSpecialist to support our growing organization. This roleoffers a blend of accounting, accounts receivable, accounts payable,and administrative responsibilities, making it an excellentopportunity for someone who enjoys variety, problem-solving, andcontributing to a collaborative team environment.

Reporting directly to the Company Controller, you'll play a keyrole in maintaining accurate financial records, supporting customersand vendors, and ensuring the smooth day-to-day operation of ouraccounting processes. You'll also serve as a backup resource forAccounts Payable functions, providing valuable cross-training andprofessional development opportunities.

Essential Job Functions

Accounts Receivable (PACS only)

• Process daily cash, check, and credit card payments and accuratelypost them to customer accounts.
• Review, approve, and process customer invoices and credit adjustments.
• Manage collections efforts for past-due accounts, includingcustomer outreach and documentation.
• Prepare month-end ageing and collections reports.
• Analyze accounts over 60 days past due and partner with managementto resolve outstanding issues.
• Investigate customer account discrepancies and provide invoicecopies, payment research, and account support.
• Maintain current sales tax exemption certificates and updaterecords as needed.
• Reconcile accounts with credits, misapplied payments, or otherpayment discrepancies.
• Perform additional accounting-related duties as assigned.

Accounts Payable (AIR, GEN, and PACS)

• Review and verify invoices for accuracy and approval.
• Enter general ledger invoices and process vendor credit memos.
• Assist with scheduled check runs and payment distribution.
• Prepare manual payments when necessary.
• Maintain accurate and up-to-date vendor records.
• Reconcile vendor statements and ensure invoice accuracy.
• Request and obtain missing invoices from vendors as needed.
• Collaborate with the Accounts Payable Specialist and providebackup coverage during absences.
• Support ongoing process improvements and accounting operations.
• Perform other duties as assigned.

Administrative

• Serve as a professional and welcoming first point of contact forincoming calls.
• Route calls to the appropriate team members while providingexcellent customer service.
• Assist with special projects, clerical assignments, anddepartmental administrative support.

Experience and Skills

Required Knowledge, Skills and Abilities (includingphysical and work environment)

• Strong attention to detail and commitment to accuracy.
• Excellent organizational, communication, and interpersonal skills.
• Ability to handle confidential information with professionalismand discretion.
• Proficiency with Microsoft Office Suite, including Excel, Word,and Outlook.
• Ability to learn new software systems and business applications quickly.
• Team-oriented mindset with a willingness to collaborate across departments.

Minimum Job Qualifications (education, workexperience, licenses/certifications)

• One of the following:
  • Associate degree and at least 1 year of related accounting,bookkeeping, or administrative experience; or
  • High school diploma or GED and at least 3 years of relatedexperience; or
  • An equivalent combination of education, training, and experience.

Why Join Us?

• Competitive pay and comprehensive benefits package.
• Opportunity to gain experience across both Accounts Receivable andAccounts Payable functions.
• Direct exposure to accounting operations and financial processes.
• Supportive team environment with cross-training opportunities.
• Stable role with opportunities to expand your skills and responsibilities.

If you're an organized professional who enjoys working with numbers,solving problems, and supporting a team, we'd love to hear from you!

Pay Range: $22-25/hr. Final compensation will be based on qualifications, experience, and business needs.