Accounting Specialist

Smith Industries; Midland (TX); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

401(k) matching

Job summary

Smith Industries is seeking a detail-driven Accounting Specialist to own accounts receivable, ensuring timely invoicing, accurate books, and strong customer relationships.

You will manage AR end-to-end from invoice creation through collection, collaborate with the Sales team, and support month-end close with revenue recognition. Daily tasks include invoicing via portals and monitoring aging to optimize cash flow.

Qualifications

• At least 2 years of AR/AP experience.
• High school diploma or GED or equivalent work experience.
• Working knowledge of AR and AP processes.
• Proficiency in Excel and Word.
• Strong communication, organization, and time-management skills.

Responsibilities

• Own end-to-end AR process: invoicing and collections.
• Process and manage customer invoices via portals such as OpenInvoice, Ariba, and GEP.
• Monitor aging, follow up to meet collections targets.
• Communicate with customers on invoice questions and payment schedules.
• Collaborate with Sales to verify order documentation.
• Validate PO numbers and match invoices to contracts.
• Track milestone-based invoicing and revenue recognition.
• Maintain unearned revenue schedules and reclassify as earned.
• Support month-end close and reconciliations for AR and revenue.
• Assist with audits and account analysis.
• Onboard new customers: credit checks, master data setup, ERP validation.
• Maintain and update customer master data.
• Identify AR process improvements and implement best practices.

Skills

Attention to detail

Problem-solving

Communication skills

Organizational skills

Time management

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

OpenInvoice

Ariba

GEP

Job description

About The Role

We're looking for a detail-driven Accounting Specialist to own our accounts receivable function and keep cash flowing. This is a hands-on role for someone who takes pride in clean books, accurate invoices, and customer relationships that stay in good standing. You'll work closely with our Sales team, our customers, and the Accounting Manager, with real ownership of the AR process from invoice creation through collection.

Benefits

• Health insurance
• Paid time off
• 401(k)
• 401(k) matching

Responsibilities

• Own the end-to-end AR process, ensuring timely and accurate invoicing and collections
• Process and manage customer invoices, including submission through customer portals such as OpenInvoice, Ariba, and GEP
• Monitor outstanding balances and follow up on aging accounts to meet collections targets
• Communicate with customers on invoice questions, disputes, and payment schedules
• Partner with the Sales team to confirm sales order and purchase order documentation is complete and accurate
• Validate that PO numbers and order details match invoices and contract terms
• Track milestone-based invoicing and ensure revenue is recognized in the correct period
• Maintain unearned revenue schedules and reclassify as revenue is earned
• Support month-end close activities and reconciliations for AR and revenue accounts
• Assist with account analysis and audit requests
• Manage new customer onboarding, including credit checks, master data setup, and ERP validation
• Maintain and update customer master data for accuracy
• Identify opportunities to improve AR processes and help implement best practices

Accounts Payable (working knowledge)

• Understand the full AP cycle - invoice matching, coding, approval routing, and payment runs
• Safety & Quality
• Follow all company safety policies and report any incidents immediately
• Learn and follow quality requirements in accordance with company policy standards
• Maintain accurate records and follow standard filing procedures

Requirements

• At least 2 years of AR/AP experience
• High school diploma or GED, or equivalent work experience
• Working knowledge of both accounts receivable and accounts payable processes
• Solid grasp of basic accounting principles
• Proficiency in Microsoft Excel and Word
• Strong problem-solving skills and sharp attention to detail
• Professional written and verbal communication skills
• Strong organizational and time management skills, with the ability to juggle multiple priorities under deadline