Accounting Specialist

JL Allen Services, Inc.; Tuscola (IL); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

401k

Job summary

JL Allen Services, Inc. in Illinois is seeking an Accounting Specialist to join our financial team. This cross-trained role handles AP, AR, and payroll with accuracy and reliability.

You will process invoices, reconciliations, payroll, month-end close, and assist audits. Strong Excel skills and familiarity with construction or project-based accounting software (Trimble Viewpoint Spectrum) are highly valued. Bachelor's degree preferred; 3+ years of accounting experience required.

Qualifications

• Minimum 3+ years of professional accounting experience encompassing core financial functions.
• Experience handling AP, AR, and payroll operations in a multi-tasking environment.
• Bachelor’s degree in Accounting or related finance field strongly preferred.
• Familiarity with construction or project-based accounting software—Trimble Viewpoint Spectrum is highly desirable.
• Proficiency in Microsoft Office Suite, with advanced skills in Excel.

Responsibilities

• Process full-cycle accounts payable, including matching, batching, coding, and entering vendor invoices.
• Reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries in a timely manner.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Manage full-cycle accounts receivable, including billing, invoicing, and payment posting.
• Monitor customer accounts for overdue balances and proactively manage collections.
• Perform bank deposits and reconcile AR accounts to the general ledger on a regular basis.
• Assist with processing multi-state payroll accurately and on schedule, ensuring compliance with regulations.
• Maintain payroll records, track hours, deductions, garnishments, and employee changes.
• Address and resolve payroll-related inquiries from employees and management.
• Assist with month-end and year-end close procedures, including journal entries and account reconciliations.
• Support internal and external audits by pulling documentation and preparing requested schedules.
• Maintain orderly financial filing systems and uphold confidentiality of financial records.

Skills

Attention to detail

Data entry

Time management

Communication

Education

Bachelor’s degree in Accounting or related finance field

Tools

Trimble Viewpoint Spectrum

Microsoft Excel

Job description

We are seeking a detail-oriented and dependable Accounting Specialist to join our financial team. In this dynamic, cross-trained role, you will handle a robust mix of daily financial operations, rotating seamlessly across accounts payable (AP), accounts receivable (AR), and payroll. The ideal candidate is a proactive team player who thrives in a collaborative environment and can manage multiple priorities with high accuracy.

Key Responsibilities

Accounts Payable (AP)

• Process full-cycle accounts payable, including matching, batching, coding, and entering vendor invoices.
• Reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries in a timely manner.
• Prepare and process weekly check runs, ACH payments, and wire transfers.

Accounts Receivable (AR)

• Manage full-cycle accounts receivable, including billing, invoicing, and payment posting.
• Monitor customer accounts for overdue balances and proactively manage collections.
• Perform bank deposits and reconcile AR accounts to the general ledger on a regular basis.

Payroll

• Assist with processing multi-state payroll accurately and on schedule, ensuring compliance with federal, state, and local regulations.
• Maintain payroll records, track hours, deductions, garnishments, and employee changes.
• Address and resolve payroll-related inquiries from employees and management.

General Accounting & Support

• Assist with month-end and year-end close procedures, including journal entries and account reconciliations.
• Support internal and external audits by pulling documentation and preparing requested schedules.
• Maintain orderly financial filing systems and uphold strict confidentiality of financial records.

Qualifications & Skills

Experience

• Minimum 3+ yearsof professional accounting experience encompassing core financial functions.
• Demonstrated experience handling AP, AR, and payroll operations in a multi-tasking environment.

Education

• Bachelor’s degree in Accounting or a related finance field is strongly preferred.

Technical Expertise

• Familiarity with construction or project-based accounting software—specifically Trimble Viewpoint Spectrum (Enterprise Cloud / ERC)—is highly desirable.
• Proficiency in Microsoft Office Suite, with advanced skills in Microsoft Excel.

Core Competencies

• Exceptional attention to detail and high data-entry accuracy.
• Strong organizational, time-management, and problem-solving skills.
• Effective communication and interpersonal abilities to collaborate across departments.

Compensation

• Annual Salary Range: $40k-65k
• Health Insurance
• 401k