Accounting Specialist

Hermetic Pumps Inc; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Hermetic Pumps Inc. is seeking an Accounts Receivable Specialist in Houston to manage billing processes, generate invoices, monitor aging reports, and follow up on overdue balances to optimize cash flow.

The role collaborates with sales and customer service to address account inquiries, reconcile discrepancies, and support month-end close, requiring meticulous attention to detail and strong communication skills. Proficiency in QuickBooks is essential.

Qualifications

• Process customer orders in QuickBooks for daily shipment release.
• Generate and issue customer invoices accurately and on time.
• Monitor aging reports and follow up on past-due balances.
• Reconcile customer accounts and resolve billing discrepancies.
• Maintain accurate customer records, credit terms, and supporting documentation.
• Coordinate with sales and customer service to address account inquiries.
• Prepare AR reports and support month-end closing.
• Escalate collection risks and recommend actions.

Responsibilities

• The Accounts Receivable Specialist is responsible for managing customer billing activities to ensure accurate records and timely collections. This role prepares and issues customer invoices, monitors aging reports, and follows up on overdue balances. The specialist investigates and resolves billing or payment discrepancies, maintains customer records and credit documentation, and responds to account-related inquiries in coordination with sales.

Skills

Billing & Invoicing

Aging Reports

Accounts Reconciliation

Customer Records

Cross-Functional Coordination

Month-end Close Support

Communication Skills

Tools

QuickBooks

Job description

Description

The Accounts Receivable Specialist is responsible for managing customer billing activities to ensure accurate records and timely collections. This role prepares and issues customer invoices, monitors aging reports, and follows up on overdue balances. The specialist investigates and resolves billing or payment discrepancies, maintains customer records and credit documentation, and responds to account-related inquiries in coordination with sales.
The position also supports month-end closing activities, identifies collection risks, and escalates concerns while recommending appropriate follow-up actions. The ideal candidate is detail-oriented, organized, and skilled in communication, account reconciliation, and financial recordkeeping.

Requirements

• Process customer orders in QuickBooks for daily shipment release.


• Generate and issue customer invoices accurately and on time.


• Monitor aging reports and follow up on past-due balances.


• Reconcile customer accounts and resolve billing discrepancies.


• Maintain accurate customer records, credit terms, and supporting documentation.


• Coordinate with sales and customer service teams to address account inquiries.


• Prepare accounts receivable reports and support month-end closing activities.


• Escalate collection risks and recommend appropriate follow-up actions.