Billing & Accounts Receivable Specialist

Gleason Corporation; Loves Park (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Gleason Corporation is seeking a Billing & Accounts Receivable Specialist to manage daily accounts receivable operations, including customer invoicing, cash receipts processing, and deductions resolution. You will collaborate with internal and external sales teams and ensure accurate master data and timely payments.

The role requires strong analytical, communication, and organizational skills, with attention to detail and the ability to meet deadlines in a cross-functional environment.

Qualifications

• Education: High School Diploma
• Experience: Four to ten years related experience
• Computer Skills: Windows, Word, Excel, Outlook, SAP

Responsibilities

• Post cash receipts (wire, ACH, check) daily
• Process credit card payments
• Ensure timely and accurate customer invoicing and process paper invoices for mail
• Process requests for customer credits and debits as well invoice cancellations
• Create and maintain customer master records
• Evaluate and recommend customer payment terms and credit limits
• Analyze and resolve customer payment discrepancies
• Analyze and resolve customer past due invoices and maintain status notes
• Collaborate with internal/external sales to resolve payment issues
• Process sales representative commissions statements and payments
• Process Letters of Credit with customers
• Identify opportunities to improve work processes for efficiency and accuracy
• Prepare and maintain policies, forms, and work instructions
• Other duties as assigned

Skills

Analytical thinking

Communication

Organizational skills

Education

High School Diploma

Tools

SAP

Excel

Word

Outlook

Job description

POSITION SUMMARY

The Billing & Accounts Receivable Specialist is responsible for the day-to-day functional operations of the accounts receivable area and responsibility includes customer invoicing, cash receipts processing, resolution of customer deductions, collections of past due receivables, processing sales commissions, and customer master maintenance. This role requires strong analytical and problem-solving skills, exceptional communication and organizational skills and the ability to work independently as well as cross-functionally with our internal and external sales representatives. This position requires great attention to details, a strong ability to meet deadlines, and be able to work efficiently in both independent and team settings.

ESSENTIAL FUNCTIONS

• Post cash receipts (wire, ACH, check) daily
• Process credit card payments
• Ensure timely and accurate customer invoicing which includes submitting invoices to customer portals and processing paper invoices for mail
• Process requests for customer credits and debits as well invoice cancellations
• Create and maintain customer master records
• Evaluate and recommend customer payment terms and credit limits
• Analyze and resolve customer payment discrepancies
• Analyze and resolve customer past due invoices including maintaining status notes
• Work with internal sales, external sales, and customers to resolve payment issues
• Process sales representative commission statements and payments
• Process Letters of Credit with customers
• Evaluate work processes to identify areas to increase efficiency and accuracy
• Prepare and maintain necessary policies, forms, and work instructions.
• Other duties as assigned

POSITION QUALIFICATIONS

• SKILLS & ABILITIES
• Education: High School Diploma
• Experience: Four to ten years related experience.
• Computer Skills: Windows, Word, Excel, Outlook, SAP