Accounts Receivable Specialist BS

Simera; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Simera is seeking a highly organized Accounts Receivable Specialist to manage invoices, payments, and balances with meticulous accuracy. This role requires strong Excel skills, problem-solving abilities, and a commitment to confidentiality in handling financial information.

The successful candidate will collaborate with internal teams to resolve billing issues, perform reconciliations, and contribute to timely month-end close.

Qualifications

• Proven experience handling accounts receivable processes.
• Strong reconciliation and auditing abilities.
• Proficiency in Excel or Sheets for financial reporting.
• Experience with invoicing, payments, and aging reports.

Responsibilities

• Prepare, issue, and process customer invoices accurately and on time.
• Record and apply customer payments to the appropriate accounts.
• Monitor outstanding invoices, account balances, and payment due dates.
• Follow up with customers regarding overdue invoices and outstanding balances.
• Reconcile customer accounts and investigate payment discrepancies.
• Review accounts receivable records for accuracy, completeness, and consistency.
• Respond to customer inquiries regarding invoices, payments, balances, and account information.
• Coordinate with internal teams to resolve billing, payment, and account-related issues.
• Maintain accurate and organized accounts receivable records and documentation.
• Prepare accounts receivable reports, aging reports, and payment summaries.
• Assist with cash application and payment reconciliation processes.
• Support monthly and year-end closing activities related to accounts receivable.
• Monitor accounts for unusual activity, discrepancies, or potential collection issues.
• Assist with audits by providing accounts receivable documentation and supporting information.
• Maintain confidentiality when handling customer and financial information.
• Identify opportunities to improve billing, collection, and accounts receivable processes.
• Meet established deadlines and ensure timely completion of accounts receivable activities.

Skills

Accounts receivable

Invoicing & payments

Attention to detail

Organizational skills

Accounting principles

Excel/Sheets

Communication

Problem solving

Numerical skills

Customer service

Tools

Accounting software

ERP systems

Job description

We are seeking a highly organized, detail-oriented, and financially responsible Accounts Receivable Specialist to manage and maintain the company’s accounts receivable activities. The ideal candidate will ensure customer invoices, payments, account balances, and financial records are processed accurately and on time while maintaining professional relationships with customers and internal teams.

Responsibilities

• Prepare, issue, and process customer invoices accurately and on time.
• Record and apply customer payments to the appropriate accounts.
• Monitor outstanding invoices, account balances, and payment due dates.
• Follow up with customers regarding overdue invoices and outstanding balances.
• Reconcile customer accounts and investigate payment discrepancies.
• Review accounts receivable records for accuracy, completeness, and consistency.
• Respond to customer inquiries regarding invoices, payments, balances, and account information.
• Coordinate with internal teams to resolve billing, payment, and account-related issues.
• Maintain accurate and organized accounts receivable records and documentation.
• Prepare accounts receivable reports, aging reports, and payment summaries.
• Assist with cash application and payment reconciliation processes.
• Support monthly and year-end closing activities related to accounts receivable.
• Monitor accounts for unusual activity, discrepancies, or potential collection issues.
• Assist with audits by providing accounts receivable documentation and supporting information.
• Maintain confidentiality when handling customer and financial information.
• Identify opportunities to improve billing, collection, and accounts receivable processes.
• Meet established deadlines and ensure timely completion of accounts receivable activities.

Required Skills

• Strong knowledge ofaccounts receivable, invoicing, and payment processing.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Good understanding of accounting principles and financial processes.
• Proficiency withMicrosoft Excel or Google Sheets.
• Experience using accounting software, ERP systems, or financial management platforms.
• Strong reconciliation and problem-solving abilities.
• Ability to identify and resolve billing and payment discrepancies.
• Strong numerical and analytical skills.
• Excellent written and verbal communication skills.
• Strong customer service and follow-up skills.