Accounting Receptionist

Staffmark; Irvine (CA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Competitive weekly pay

Medical, dental, and vision coverage

Life and disability insurance

401(k) plan

Career development opportunities

Job summary

Staffmark in Irvine, CA is hiring an Accounting Receptionist to support invoices, payments, and record-keeping in a fast-paced office. The role pays $25.00 per hour, 1st shift, and is located in Irvine, CA.

Candidates should have at least 2 years in accounting or related administrative work, proficiency with Microsoft Office, and experience with accounting software such as QuickBooks, Sage, or SAP. Duties include AP/AR support, data entry, filing, and preparing reports.

Qualifications

• Minimum 2 years of accounting, bookkeeping, accounts payable, accounts receivable, or administrative office experience.
• Experience processing invoices, purchase orders, payments, deposits, and collections.
• Strong data entry, filing, and record-keeping skills.
• Proficiency with Microsoft Office and accounting software.
• Excellent communication and organizational skills.
• Ability to manage multiple tasks in a fast-paced office environment.

Responsibilities

• Handle daily administrative and accounting tasks including matching bills to POs, processing payments, managing mail, printing packing slips, filing, and making collection calls.
• Maintain and update records such as the Blue Book, send daily payment emails, and manage system backup tapes.
• Responsible for receiving and sorting shipments and performing light office duties like operating window blinds.
• Weekly tasks include auditing shipping bills, matching checks to bills, mailing payments, and conducting credit card audits.
• Bi-weekly responsibilities involve preparing AP vs. AR reports and generating CRM deposit reports.

Skills

Data entry

Filing

Record-keeping

Microsoft Office

Accounting software

Communication

Organizational skills

Education

High school diploma or GED

Tools

QuickBooks

Sage

Microsoft Dynamics

SAP

Job description

Now hiring for an Accounting Receptionist
Location: Irvine, CA
Pay Rate: $25.00 per hour
Schedule: 1st Shift

Make Every Penny Count (Literally)

Become our next Accounting Receptionist in Irvine and help manage invoices, receipts, and payment tracking. If balancing worksheets, clearing queues, and staying ahead of the numbers feels good, this role is built for you.

Looking for Accounting Receptionist jobs in Irvine where accuracy and organization matter every day? This opportunity lets you support financial operations, maintain accurate records, and help keep business processes running smoothly and efficiently.

This opportunity is based on an Accounting Clerk career path and is being offered by Staffmark to qualified candidates.

Education Requirements

• High school diploma or GED required.
• Additional coursework or education in accounting, bookkeeping, business, or finance is beneficial.

Job Duties

• Handle daily administrative and accounting tasks including matching bills to POs, processing payments, managing mail, printing packing slips, filing, and making collection calls.
• Maintain and update records such as the Blue Book, send daily payment emails, and manage system backup tapes.
• Responsible for receiving and sorting shipments and performing light office duties like operating window blinds.
• Weekly tasks include auditing shipping bills, matching checks to bills, mailing payments, and conducting credit card audits.
• Bi-weekly responsibilities involve preparing AP vs. AR reports and generating CRM deposit reports.

Experience Requirements

• Minimum 2 years of accounting, bookkeeping, accounts payable, accounts receivable, or administrative office experience required.
• Experience processing invoices, purchase orders, payments, deposits, and collections.
• Strong data entry, filing, and record-keeping skills.
• Proficiency with Microsoft Office, accounting software, and office equipment.
• Excellent communication, customer service, and organizational skills.
• Ability to manage multiple tasks and maintain accuracy in a fast-paced office environment

Preferred Qualifications

• Previous accounting, bookkeeping, payroll, accounts payable, accounts receivable, or office administration experience is preferred.
• Experience using accounting software such as QuickBooks, Sage, Microsoft Dynamics, SAP, or similar business systems is beneficial.
• Knowledge of general accounting principles, financial recordkeeping, or reconciliation procedures is considered an asset.
• Individuals who demonstrate professionalism, dependability, accuracy, and strong organizational skills are well positioned for success as a Accounting Receptionist.

Physical Capabilities

• Ability to remain seated and work at a computer for extended periods.
• Ability to review financial documents and enter data accurately.
• Ability to occasionally lift office materials weighing up to 25 pounds.
• Ability to perform normal office duties while maintaining attention to detail throughout the workday.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Professional Office Environment with opportunities for growth and career development.

“This company rocks! The whole management staff is wonderful and friendly. Everything is great: benefits, training, Advancement opportunities, understanding, and supportive in all areas.” – Former Staffmark Accounting Clerk

We’d love to meet you.

What You Will Do

As a Accounting Receptionist you will process invoices, maintain financial records, enter accounting data, reconcile transactions, prepare reports, organize documentation, assist with accounts payable and accounts receivable activities, support payroll or billing functions as assigned, and help ensure accurate, timely financial recordkeeping while following established accounting procedures.

A Accounting Receptionist helps organizations maintain reliable financial information through accurate documentation, recordkeeping, and accounting support. This role combines administrative ability with analytical thinking to support successful business operations.

The Accounting Receptionist follows established accounting procedures, maintains financial records, processes documentation, and supports reporting activities while maintaining confidentiality and operational efficiency.

This profession offers rewarding opportunities for individuals who enjoy accounting, organization, and office environments.