Accounting Receptionist

Staffmark Group; Irvine (CA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Competitive weekly pay

Comprehensive benefits including MED/D

Life and disability insurance

Optional 401(k) plan

Professional office environment with成长

Job summary

Staffmark Group in Irvine, CA is seeking an Accounting Receptionist to support daily financial operations. You will balance invoices, process payments, and coordinate with vendors while maintaining accurate records.

The ideal candidate has at least 2 years in accounting/administrative roles, strong data entry, and proficiency with MS Office and common accounting software. The position offers health benefits and a stable schedule.

Qualifications

• High school diploma or GED required; additional accounting coursework is beneficial.
• Minimum 2 years in accounting, AP/AR, or administrative accounting tasks.
• Strong data entry, organization, and records management skills.
• Proficiency with Microsoft Office and accounting software.

Responsibilities

• Handle daily accounting tasks including matching bills to POs and processing payments.
• Manage mail, print packing slips, filing, and making collection calls.
• Maintain and update financial records and generate routine reports.
• Audit shipping bills, match checks, and prepare CRM deposit reports.
• Assist with light office duties to ensure accuracy in records.

Skills

Data entry

Filing

Record-keeping

Communication

Organizational skills

Multitasking

Education

High school diploma or GED

Accounting, bookkeeping, business, or finance coursework

Tools

Microsoft Office

QuickBooks

Sage

Microsoft Dynamics

SAP

ERP systems

Job description

Now hiring for an Accounting Receptionist

Location: Irvine, CA

Pay Rate: $25.00 per hour

Schedule: 1st Shift

Make Every Penny Count (Literally)

Become our next Accounting Receptionist in Irvine and help manage invoices, receipts, and payment tracking. If balancing worksheets, clearing queues, and staying ahead of the numbers feels good, this role is built for you.

Looking for Accounting Receptionist jobs in Irvine where accuracy and organization matter every day? This opportunity lets you support financial operations, maintain accurate records, and help keep business processes running smoothly and efficiently.

Education Requirements

• High school diploma or GED required.
• Additional coursework or education in accounting, bookkeeping, business, or finance is beneficial.

Job Duties

• Handle daily administrative and accounting tasks including matching bills to POs, processing payments, managing mail, printing packing slips, filing, and making collection calls.
• Maintain and update records such as the Blue Book, send daily payment emails, and manage system backup tapes.
• Responsible for receiving and sorting shipments and performing light office duties like operating window blinds.
• Weekly tasks include auditing shipping bills, matching checks to bills, mailing payments, and conducting credit card audits.
• Bi-weekly responsibilities involve preparing AP vs. AR reports and generating CRM deposit reports.

Experience Requirements

• Minimum 2 years of accounting, bookkeeping, accounts payable, accounts receivable, or administrative office experience required.
• Experience processing invoices, purchase orders, payments, deposits, and collections.
• Strong data entry, filing, and record-keeping skills.
• Proficiency with Microsoft Office, accounting software, and office equipment.
• Excellent communication, customer service, and organizational skills.
• Ability to manage multiple tasks and maintain accuracy in a fast-paced office environment

Preferred Qualifications

• Previous accounting, bookkeeping, payroll, accounts payable, accounts receivable, or office administration experience is preferred.
• Experience using accounting software such as QuickBooks, Sage, Microsoft Dynamics, SAP, or similar business systems is beneficial.
• Knowledge of general accounting principles, financial recordkeeping, or reconciliation procedures is considered an asset.
• Individuals who demonstrate professionalism, dependability, accuracy, and strong organizational skills are well positioned for success as a Accounting Receptionist.

Physical Capabilities

• Ability to remain seated and work at a computer for extended periods.
• Ability to review financial documents and enter data accurately.
• Ability to occasionally lift office materials weighing up to 25 pounds.
• Ability to perform normal office duties while maintaining attention to detail throughout the workday.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Professional Office Environment with opportunities for growth and career development.

"This company rocks! The whole management staff is wonderful and friendly. Everything is great: benefits, training, Advancement opportunities, understanding, and supportive in all areas." - Former Staffmark Accounting Clerk

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.