Accounting Receptionist | Accurate, Fast-Paced Finance Support

Staffmark; Irvine (CA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Competitive weekly pay

Medical, dental, and vision coverage

Life and disability insurance

401(k) plan

Career development opportunities

Job summary

Staffmark in Irvine, CA is hiring an Accounting Receptionist to support invoices, payments, and record-keeping in a fast-paced office. The role pays $25.00 per hour, 1st shift, and is located in Irvine, CA.

Candidates should have at least 2 years in accounting or related administrative work, proficiency with Microsoft Office, and experience with accounting software such as QuickBooks, Sage, or SAP. Duties include AP/AR support, data entry, filing, and preparing reports.

Qualifications

• Minimum 2 years of accounting, bookkeeping, accounts payable, accounts receivable, or administrative office experience.
• Experience processing invoices, purchase orders, payments, deposits, and collections.
• Strong data entry, filing, and record-keeping skills.
• Proficiency with Microsoft Office and accounting software.
• Excellent communication and organizational skills.
• Ability to manage multiple tasks in a fast-paced office environment.

Responsibilities

• Handle daily administrative and accounting tasks including matching bills to POs, processing payments, managing mail, printing packing slips, filing, and making collection calls.
• Maintain and update records such as the Blue Book, send daily payment emails, and manage system backup tapes.
• Responsible for receiving and sorting shipments and performing light office duties like operating window blinds.
• Weekly tasks include auditing shipping bills, matching checks to bills, mailing payments, and conducting credit card audits.
• Bi-weekly responsibilities involve preparing AP vs. AR reports and generating CRM deposit reports.

Skills

Data entry

Filing

Record-keeping

Microsoft Office

Accounting software

Communication

Organizational skills

Education

High school diploma or GED

Tools

QuickBooks

Sage

Microsoft Dynamics

SAP

Job description

Staffmark in Irvine, CA is hiring an Accounting Receptionist to support invoices, payments, and record-keeping in a fast-paced office. The role pays $25.00 per hour, 1st shift, and is located in Irvine, CA.

Candidates should have at least 2 years in accounting or related administrative work, proficiency with Microsoft Office, and experience with accounting software such as QuickBooks, Sage, or SAP. Duties include AP/AR support, data entry, filing, and preparing reports.