Accounting & Operations Coordinator

Katalyst Systems Impact; Benton Harbor (MI); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

IRA retirement benefit

Paid time off

Paid holidays

Job summary

Katalyst Systems Impact in Benton Harbor, MI is seeking an Accounting & Operations Coordinator to join its small in-office team. You will learn the current bookkeeper’s processes, provide backup coverage for AP/AR, reconciliations, cash-flow monitoring, and timesheet entry, and support other routine financial tasks.

The role spans payroll, banking, property management, and IT help, requiring independent work, solid accounting basics, strong judgment, and proactive, dependable collaboration

Qualifications

• Solid, hands-on bookkeeping or accounting experience.
• Ability to independently complete accounts payable, accounts receivable, bank reconciliations, and credit card reconciliations.
• Experience using QuickBooks, preferably QuickBooks Enterprise.
• Experience reviewing financial transactions and recognizing discrepancies or unusual activity.
• Confidential handling of payroll, banking transactions, and financial information.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow responsibilities through to completion.
• Strong written and verbal communication skills.
• Dependable, proactive, and comfortable working independently in a small-office environment.
• Willingness to learn multiple areas of the business and provide backup support when needed.

Responsibilities

• Learn the current bookkeeper’s processes and provide dependable backup coverage for accounts payable, accounts receivable, deposits, bank and credit card reconciliations, cash-flow monitoring, and timesheet entry.
• Maintain accurate financial information across multiple business entities using QuickBooks Enterprise.
• Assist with monthly close, financial reporting, cash tracking, and year-end preparation.
• Handle invoicing for consulting services.
• Maintain accurate, organized financial records and supporting documentation.
• Review employee timesheets and process payroll every other week.
• Reconcile the IRA account monthly and coordinate the annual IRA renewal.
• Monitor account balances and coordinate transfers between bank accounts as needed.
• Review monthly ACH transactions for accuracy.
• Prepare and send financial information to the bank quarterly.
• Submit quarterly city tax payments.
• Prepare and distribute annual 1099s.
• Review insurance renewals and help ensure vendor and tenant insurance certificates remain current.
• Create, monitor, and close property maintenance work orders.
• Respond to tenant questions and concerns, coordinating with ownership or the field supervisor when additional support is needed.
• Schedule property maintenance and coordinate with contractors and service providers.
• Help ensure property-related issues are documented, communicated, and followed through to completion.
• Provide additional property management and administrative support as needs arise.
• Add and maintain functionality within the company’s SharePoint site.
• Monitor technology needs and confirm that system backups and updates are completed.
• Coordinate with the company’s managed IT services provider.
• Assist with setting up new workstations and user access.
• Troubleshoot routine technology issues and engage outside support when needed.
• Coordinate with vendors, tenants, contractors, banks, insurance providers, and other outside partners.
• Maintain organized administrative systems, files, and processes.
• Assist leadership with operational projects and follow them through to completion.
• Help identify issues, gather information, and determine the appropriate next step.
• Support general office needs while contributing to a collaborative, team-oriented environment.

Skills

Bookkeeping

Accounts payable

Accounts receivable

Payroll processing

QuickBooks

Independent work

Communication

Tools

QuickBooks Enterprise

SharePoint

Job description

Accounting & Operations Coordinator

Benton Harbor, MI | In-Office

Full-Time | Mon – Friday | Consistent Daily Schedule

$28–$35+/hour, Dependent on experience

A locally owned, multi-company organization in Benton Harbor is seeking an experienced Accounting and Business Operations Coordinator
to join its small, collaborative office.

This person will work alongside the company’s current part-time bookkeeper, learning each of their core responsibilities to provide knowledgeable and dependable backup coverage. The new hire will also independently handle several accounting, payroll, banking, technology, property management, and office administration functions that fall outside the bookkeeper’s current role. One day may involve processing payroll and reviewing financial transactions; another may include coordinating a property repair, addressing a tenant question, or working with the company’s managed IT provider.

This is a true jack-of-all-trades position for someone who enjoys variety and is comfortable shifting between detailed financial work and practical business needs. The ideal candidate brings a solid technical accounting foundation, strong judgment, and the ability to work independently. Just as importantly, this person will be proactive, dependable, comfortable learning different areas of the business, and willing to step in wherever support is needed.

What You’ll Be Doing

Accounting & Bookkeeping Support

• Learn the current bookkeeper’s processes and provide dependable backup coverage for accounts payable, accounts receivable, deposits, bank and credit card reconciliations, cash-flow monitoring, and timesheet entry
• Maintain accurate financial information across multiple business entities using QuickBooks Enterprise
• Assist with monthly close, financial reporting, cash tracking, and year-end preparation
• Handle invoicing for consulting services
• Maintain accurate, organized financial records and supporting documentation

Payroll, Banking & Financial Operations

• Review employee timesheets and process payroll every other week
• Reconcile the IRA account monthly and coordinate the annual IRA renewal
• Monitor account balances and coordinate transfers between bank accounts as needed
• Review monthly ACH transactions for accuracy
• Prepare and send financial information to the bank quarterly
• Submit quarterly city tax payments
• Prepare and distribute annual 1099s
• Review insurance renewals and help ensure vendor and tenant insurance certificates remain current

Property Management Support

• Create, monitor, and close property maintenance work orders
• Respond to tenant questions and concerns, coordinating with ownership or the field supervisor when additional support is needed
• Schedule property maintenance and coordinate with contractors and service providers
• Help ensure property-related issues are documented, communicated, and followed through to completion
• Provide additional property management and administrative support as needs arise

Technology and Systems Support

• Add and maintain functionality within the company’s SharePoint site
• Monitor technology needs and confirm that system backups and updates are completed
• Coordinate with the company’s managed IT services provider
• Assist with setting up new workstations and user access
• Troubleshoot routine technology issues and engage outside support when needed

Office & Business Operations

• Coordinate with vendors, tenants, contractors, banks, insurance providers, and other outside partners
• Maintain organized administrative systems, files, and processes
• Assist leadership with operational projects and follow them through to completion
• Help identify issues, gather information, and determine the appropriate next step
• Support general office needs while contributing to a collaborative, team-oriented environment

What We’re Looking For

Required Qualifications

• Solid, hands-on bookkeeping or accounting experience
• Ability to independently complete accounts payable, accounts receivable, bank reconciliations, and credit card reconciliations
• Experience using QuickBooks, preferably QuickBooks Enterprise
• Experience reviewing financial transactions and recognizing discrepancies or unusual activity
• Comfort handling payroll, banking transactions, and confidential financial information
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and follow responsibilities through to completion
• Strong written and verbal communication skills
• Dependable, proactive, and comfortable working independently in a small-office environment
• Willingness to learn multiple areas of the business and provide backup support when needed

Preferred Qualifications

• Experience processing payroll
• Familiarity with IRA or retirement‑plan administration
• Experience preparing 1099s or submitting local or city tax payments
• Familiarity with SharePoint
• Experience coordinating with a managed IT services provider
• Property management, real estate, or small‑business operations experience

Compensation, Schedule & Benefits

• $28–$35+/hour, based on experience

• Approximately 38-40 hours per week

• Consistent, in-office weekday schedule, such as approximately 8:00 AM–4:00 PM or 9:00 AM–5:00 PM

• Paid time off and paid holidays

• IRA retirement benefit

• Healthcare benefits are not currently offered