Administrative Assistant Bookkeeper

UHY-US; Detroit (MI); On-site; USD 28,000 - 39,000; Part time

Job summary

UHY-US in Detroit seeks an organized Accounting/Bookkeeper & Administrative Coordinator to support financial and property operations. This part-time role (24 hours/week) offers exposure to accounting, real estate, and redevelopment projects within a hands-on environment.

The position emphasizes accuracy, confidentiality, and independent work, with collaboration across leadership, lenders, contractors, and tenants to keep projects moving forward.

Qualifications

• Strong accounting and bookkeeping background with attention to detail.
• Experience with property accounting or real estate projects is a plus.
• Proficiency in QuickBooks and financial reporting processes.

Responsibilities

• Manage day-to-day accounting: GL entries, reconciliations, AP/AR, and invoicing.
• Monitor cash balances; assist with cash-flow reporting, budgets, and projections.
• Prepare monthly financial reports and gather docs for tax, audit, and year-end needs.
• Track project expenses, budgets, commitments, funding sources, and redevelopment activity.
• Assist with development pro formas, financial analysis, and construction cost tracking.
• Review construction payment applications and organize docs for lenders/vendors.
• Support lender, grant, and funding-partner reporting, including draw requests.

Skills

Attention to detail

Organizational skills

Confidentiality

Independent working

Collaboration

Education

Associate's or Bachelor's degree in accounting/finance/business/real estate/construction management

Tools

QuickBooks

Excel

Microsoft Office / Google Workspace

Job description

Our client is seeking an organized, detail-oriented Accounting/Bookkeeper & Administrative Coordinator to support the financial and property operations of their organization in Detroit. This is a hands-on role for someone who enjoys variety and wants exposure to accounting, real estate, property operations, and redevelopment projects. Please note this position is a part time position working 24 hours a week.

What You'll Do

Accounting & Finance

• Manage day-to-day accounting activity, including general ledger entries, reconciliations, AP, AR, tenant invoicing, collections, and vendor payments.
• Maintain accurate QuickBooks records our client and their related projects.
• Monitor cash balances and assist with cash-flow reporting, budgets, and financial projections.
• Help prepare monthly financial reports and organize documentation for tax, audit, and year-end needs.
• Identify discrepancies and recommend improvements to accounting processes and financial workflows.
• Track project expenses, budgets, commitments, funding sources, and redevelopment activity.
• Assist with development pro formas, financial analysis, and construction cost tracking.
• Review construction payment applications and organize documentation for lenders, contractors, consultants, and title companies.
• Support lender, grant, and funding-partner reporting, including draw requests and reimbursements.

Property & Administrative Support

• Coordinate with tenants, vendors, contractors, consultants, and service providers regarding building operations, maintenance, scheduling, and follow-up items.
• Maintain organized financial, property, contract, invoice, and tenant records.
• Assist with meetings, reports, spreadsheets, correspondence, and other administrative projects.
• Track deadlines, renewals, action items, and outstanding requests to keep projects moving.

What Our client is looking For

• Prior experience in accounting, bookkeeping, property accounting, construction/development accounting, or finance administration.
• QuickBooks proficiency is required; QuickBooks certification is a plus.
• Working knowledge of AP, AR, reconciliations, general ledger activity, accrual accounting, and financial reporting.
• Strong Excel and Microsoft Office or Google Workspace skills.
• Experience with budgets, cash flow, pro formas, construction draws, lender reporting, grants, tax preparation, or audits is a plus.
• Associate's or Bachelor's degree in accounting, finance, business, real estate, construction management, or a related field preferred; equivalent experience will be considered.
• Strong attention to detail, organization, follow-through, and confidentiality.
• Comfortable working independently while collaborating with leadership, accountants, lenders, vendors, contractors, tenants, and consultants.