On-site Bookkeeper & Payroll/HR Administration

Daybook Group; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Daybook Group is seeking an experienced Full-Charge Bookkeeper with strong payroll and HR administration skills to own day-to-day financial and people operations. This on-site role requires proactive, detail-oriented professionals who can manage end-to-end processes and partner with leadership.

You will oversee accounting, payroll, A/P/A/R, collections, and HR administration, ensuring accuracy, compliance, and smooth workflows across the organization.

Qualifications

• 5+ years as a Full-Charge Bookkeeper or in a similar role.
• Payroll, HR administration, and compliance experience.
• Experience with A/P, A/R, reconciliations, and month-end close.
• Familiarity with payroll taxes and compliance.

Responsibilities

• Manage full-cycle bookkeeping including A/P, A/R, journal entries, reconciliations, and month-end close.
• Process payroll and HR administration, onboarding/offboarding, and compliance tracking.
• Maintain vendor records, contracts, renewals, and payment schedules; support leadership with administrative coordination.
• Oversee collections, customer invoicing, and provide leadership support in operations.

Skills

5+ years experience

Strong communication

Confidentiality

Multitasking

Tools

QuickBooks Online

Excel

Cloud accounting tools

Job description

Overview

On-site position – no remote work

We are looking for an experienced Full-Charge Bookkeeper with strong payroll and HR administration skills to take ownership of our day-to-day financial and people operations. This role is ideal for a proactive, detail-oriented professional who enjoys managing processes end-to-end and serving as a trusted partner to leadership.

You’ll oversee accounting, payroll, accounts receivable, collections, and HR administration while ensuring accuracy, compliance, and smooth workflows across the organization.

What You’ll Do

Accounting & Bookkeeping

• Manage full-cycle bookkeeping including A/P, A/R, journal entries, reconciliations, and month-end close

• Reconcile bank accounts, credit cards, and payment processors using automation tools and professional judgment

• Prepare accurate financial statements and reporting schedules for leadership, CPAs, and auditors

Payroll & HR Administration

• Process weekly, bi-weekly, or monthly payroll and review payroll taxes

• Handle employee changes, onboarding, offboarding, and compliance tracking

• Maintain employee files, support HR policies, and oversee timekeeping and benefits coordination

Accounts Receivable & Collections

• Review and manage customer invoicing

• Oversee collections, including system-generated reminders and professional follow-up calls

Operational & Leadership Support

• Maintain vendor records, contracts, renewals, and payment schedules

• Support leadership with operational tasks, communication follow-up, and administrative coordination

What We’re Looking For

• 5+ years of experience as a Full-Charge Bookkeeper or in a similar role

• Strong hands‑on experience with payroll, HR administration, and compliance

• Comfort with accounts receivable, collections, and frequent phone communication

• Proficiency in QuickBooks Online, Excel, and cloud‑based accounting tools

• Highly organized, dependable, and able to manage multiple priorities independently

• Strong communication skills and a high standard of confidentiality

Schedule & Work Environment

• Monday–Friday, 8:00 a.m.–5:00 p.m. (40 hours/week)

• On-site position – no remote work

• Collaborative, professional environment with consistent expectations and autonomy