Accounting Operations Analyst: Invoicing & Reconciliations

Estes Forwarding Worldwide; Novi (MI); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Paid vacation, sick time, and holidays

401(k) plan with company match

Medical, dental, and vision insurance

Short- and long-term disability plans

Life and accidental death & dismemberm

Job referral bonus program

Job summary

Estes Final Mile, a subsidiary of Estes Express Lines, is hiring an Analyst, Accounting Operations to support day-to-day accounting, invoicing, reconciliations, and financial reporting for Operations Support and EFM leadership. You will manage bookkeeping, AP/AR, settlements, and audit trails while ensuring accurate records and timely transactions.

The role offers competitive pay and a comprehensive benefits package, including paid time off, 401(k) with company match, medical/dental/vision,

Qualifications

• Proficient bookkeeping and accounting practices including AP/AR and reconciliations.
• Ability to research and reconcile financial reports, invoices, and settlements.
• Strong Excel skills with large data set handling and pivot tables.
• Ability to analyze data, identify trends, and communicate practical conclusions.
• Experience with internal controls and maintaining audit trails.

Responsibilities

• Provide day-to-day accounting, financial operations, analytical systems, and administrative support to the Manager, Operations Support and EFM leadership; perform routine bookkeeping and maintain support schedules, transaction records, account documentation, and other financial records.
• Support blended invoicing, accounts payable, and accounts receivable functions, including preparation, review, processing, distribution, payment tracking, and supporting documentation.
• Complete account, invoice, payables, receivables, carrier settlement, and operational reconciliations; research variances, identify root causes, and coordinate corrections.
• Audit customer billing and carrier or vendor invoices, and validate carrier and vendor settlements, against agreed rates, accessorials, service and shipment details, and supporting documentation, including bills of lading, proof of delivery, customs paperwork, and related record; investigate and resolve discrepancies.
• Support weekly invoicing audits, period-end activities, and internal or external audits by preparing reconciliations, schedules, data, and supporting documentation; maintain organizing records for document retention, internal controls, reporting, and a clear audit trail.
• Compile, analyze, and interpret financial and operational data to identify trends, anomalies, risks, and opportunities; summarize findings and practical recommendations for management review.
• Create and maintain routine and ad-hoc reports, data extracts, key performance metrics, dashboards, and Excel-based tools for internal and external users.
• Complete backend customer, vendor, and carrier onboarding and system setup, including master data, billing and payment configuration, rates or terms, and required documentation; support system administration through data integrity, user access coordination, testing, process documentation, and issue resolution.
• Collaborate with Accounting, Operations, IT and other departments to resolve issues, improve workflows, strengthen controls, and support departmental projects; communicate with internal teams and as needed, customers, carriers, and vendors regarding invoices, payments, discrepancies, documentation, and system setup.
• Crosstrap on core Operations Support responsibilities and serve as the designated backup for the Corporate Administrator and key Manager, Operations Support functions during absences, transitions, vacancies, or periods of increased workload.
• Maintain an affiliative, professional demeanor, protect confidential business and financial information, provide excellent internal and external customer service.
• Comply with company C-TPAT and TSA security procedures.
• Perform other duties as assigned.

Skills

Bookkeeping

Accounts payable

Accounts receivable

Reconciliation

Financial reporting

Excel

Data analysis

Audit trails

Documentation

Internal controls

Education

Bachelor’s degree in accounting, finance, business administration, or related field

Tools

Microsoft Excel

Job description

Estes Final Mile, a subsidiary of Estes Express Lines, is hiring an Analyst, Accounting Operations to support day-to-day accounting, invoicing, reconciliations, and financial reporting for Operations Support and EFM leadership. You will manage bookkeeping, AP/AR, settlements, and audit trails while ensuring accurate records and timely transactions.

The role offers competitive pay and a comprehensive benefits package, including paid time off, 401(k) with company match, medical/dental/vision,