Accounting & Front Desk Assistant - AP Data Entry

Engineered Cooling Services; Pensacola (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health and dental insurance

Life insurance

Long-term disability

401K with company match

Paid sick, vacation and holidays

Professional training and industry认证

Referral incentives

Continuing education reimbursement

Job summary

Engineered Cooling Services invites applications for an Accounting Assistant/Receptionist to manage front-office duties and support accounting tasks. You will greet visitors, answer calls, sort mail, handle invoices, and maintain records while ensuring smooth communication across teams.

We seek candidates with a HS diploma, proficiency in MS Office, strong typing (60 wpm), excellent communication, and solid organization.

Qualifications

• 18 years of age or older
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat
• Strong typing skills (60 wpm)
• Excellent communication skills
• Able to understand written and spoken instructions
• Great organizational skills
• High school diploma

Responsibilities

• Serve visitors by greeting and directing them appropriately
• Notifies company personnel of visitor arrival
• Answering, screening and forwarding incoming phone calls
• Receiving and sorting daily mail
• Order front office supplies and keep inventory of stock
• Perform other clerical receptionist duties such as filing, photocopying, scanning, transcribing, and sending out mailings
• Create and maintain various spreadsheets
• Enter check payments against outstanding invoices
• Review and correct accounts payable entries in automated system
• Accounts Payable Data Entry
• Daily Collection Calls
• Review and maintain monthly invoices
• Make monthly utility payments
• Make toll payments
• Required Hours: 8 am-5 pm

Skills

Typing 60 wpm

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Adobe Acrobat

Communication skills

Organizational skills

Education

High school diploma

Job description

Engineered Cooling Services invites applications for an Accounting Assistant/Receptionist to manage front-office duties and support accounting tasks. You will greet visitors, answer calls, sort mail, handle invoices, and maintain records while ensuring smooth communication across teams.

We seek candidates with a HS diploma, proficiency in MS Office, strong typing (60 wpm), excellent communication, and solid organization.