Accounting Clerk

Computers Unlimited, Inc.; Billings, Northern (MT, KY); Hybrid; USD 28,000 - 34,000; Full time

Job summary

Computers Unlimited, Inc. in Billings, MT seeks an Accounting Clerk to support financial operations and administrative duties. Responsibilities include processing payments, deposits, maintaining records, and assisting with monthly reporting.

The role requires detail orientation, independence, and resourcefulness with strong problem-solving tenacity. This hourly, non-exempt position reports to the accounting manager and emphasizes accurate records, process improvements, and reliability in a busy

Qualifications

• Degree in Accounting, Business Administration, Finance, or a related field preferred.
• Two+ years of accounting or related experience preferred; ERP experience a plus.
• Proficiency with Microsoft Office, especially Excel, and ability to work with complex spreadsheets.

Responsibilities

• Process monthly billing, recurring invoices, and apply rate/quantity changes.
• Process non-recurring billing including shipping, travel, and services.
• Process accounts payable with proper approvals and documentation.
• Research and resolve billing discrepancies and inquiries.
• Prepare and file sales tax returns and remittance.
• Complete month-end reconciliations and closing procedures.
• Manage AP/AR, daily sales, deposits, and bank reconciliations for related entities.
• Maintain accurate records and continuously improve processes.
• Provide back-up support to team as needed.

Skills

Organizational skills

Analytical thinking

Independent work

Adaptability

Education

Accounting-related degree

Tools

Microsoft Excel

ERP systems

Job description

Job Summary

The Accounting Clerk is responsible for performing a variety of accounting and administrative duties that support our financial operations including processing payments, preparing deposits, maintaining accounting records, and assisting with monthly reporting. A successful individual in this position will be detail oriented, able to work independently, and be resourceful with a strong tenacity to solve problems. This is an hourly non-exempt position reporting to the manager of accounting.

Responsibilities & Duties

• Prepare and process the monthly billing cycle, including generating recurring customer invoices, applying rate and quantity changes, and releasing invoices according to the established billing calendar.
• Enter and process non-recurring billing, including shipping charges, travel expenses, professional services, and other miscellaneous charges.
• Process accounts payable, ensuring appropriate approvals, accurate coding, timely payment and proper documentation.
• Research and resolve billing discrepancies and respond to billing inquiries.
• Prepare and process sales tax returns and remittance.
• Complete month-end account reconciliation, billing and closing procedures.
• Process accounting activities for related entities, including accounts payable, accounts receivable, daily sales, cash handling and deposits, and bank reconciliations.
• Create and maintain accurate accounting records and support documentation. Actively maintain internal processes and procedures continually looking for improvements.
• Provide back-up support to others in the department as needed.
• Assist with the successful execution of the annual users group conference.
• This position has no formal supervisory responsibilities.

Required skills & abilities

• All Computers Unlimited employees are expected to treat others with respect, maintain good relationships with employees and customers, and uphold high ethical standards of honesty, integrity, and reliability. Employees are expected to follow security and confidentiality standards.
• Excellent organizational skills with attention to detail, accuracy, and thoroughness.
• Ability to analyze a situation, and search for creative solutions.
• Confident ability to work independently, prioritize tasks and handle competing deadlines. Able to thrive in stressful situations while maintaining positive relationships.
• Willing to accept challenges and additional responsibilities.

Education & Experience

• Degree in Accounting, Business Administration, Finance, or a related field preferred. Relevant accounting experience may be considered in place of formal education.
• Two or more years of accounting or related experience preferred. Proficiency with Microsoft Office products, including experience working with complex Excel formulas and spreadsheets.
• Basic understanding of accounting principles and practices including accounts payables, receivables, taxes and financial statements.
• Experience with accounting ERP is a plus.

Travel/Working Conditions

This position will be in office at our Billings, Montana location.