Accounting Associate, Accounts Payable

Pilot Company; Knoxville (TN); On-site; USD 52,000 - 70,000; Full time

Job summary

Pilot Company is seeking an Accounts Payable specialist to perform routine AP accounting activities in Knoxville, TN. You will process invoices, research payments, maintain records and support audits.

The role emphasizes accuracy, compliance, and timely vendor payments while collaborating with internal teams and external vendors. Local presence in Knoxville or surrounding communities is required, and this position does not sponsor immigration.

Qualifications

• Local presence in Knoxville, TN or surrounding communities.
• High school diploma or equivalent is required.
• Associate degree in accounting or finance preferred.
• Accounts Payable experience preferred.
• General Ledger experience preferred.

Responsibilities

• Process large volumes of invoices via ERP system in a timely, accurate manner.
• Process large volumes of payments to vendors per policy and contracts.
• Maintain accurate records of AP transactions and support audits.
• Resolve payment discrepancies with vendors and internal teams.
• Ensure transaction entry verification procedures are followed.
• Comply with rules, regulations, policies, and procedures.
• Complete other duties as assigned.
• Respond to inquiries via e-mail and phone calls.

Skills

Strong organizational skills

Analytical and critical thinking

Teamwork and problem-solving

Written and verbal communication

Ability to meet deadlines

Education

High school diploma or equivalent

Associate degree in accounting or finance preferred

Tools

Microsoft Office

ERP software

Job description

Company Description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law.

Military encouraged to apply.

Job Description

The purpose of this job is to perform routine AP accounting activities such as invoice processing via the company’s ERP system, payment research and vendor payment processing.

1. Process large volumes of invoices via interfaces within the company’s ERP system, in a timely manner while ensuring accuracy.
2. Process large volumes of payments to vendors in accordance with company policy and vendor contractual agreements.
3. Maintain accurate records of accounts payable transactions and ensure proper support is archived for audits and compliance standards.
4. Work with vendors and internal team members to resolve payment discrepancies.
5. Ensure that transaction entry verification procedures are followed.
6. Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level.
7. Ensure all activities are in compliance with rules, regulations, policies, and procedures.
8. Complete other duties as assigned.

The following additional duty may also be required:

• Respond to inquiries via e-mail and phone calls

Qualifications

We are seeking applicants with a local presence in Knoxville, TN or the surrounding communities.

This position does not support immigration sponsorship. To be considered you must have the legal right to work in United States without additional sponsorship

• High school diploma or equivalent certification required
• Associate degree in accounting or finance preferred
• Accounts Payable experience preferred
• General Ledger experience preferred

Specialized Knowledge

• Intermediate Microsoft Office skills preferred

Competencies

• Strong organizational skills with attention to detail
• Strong analytical and critical thinking skills
• Strong teamwork and problem-solving skills
• Strong written and verbal communication skills
• Ability to meet deadlines, work extended hours when necessary, and perform work with a high sense of urgency

Additional Information

Travel

Travel required less than 5%

Physical Requirements & Working Conditions

• General office work requiring sitting or standing for long periods of time