Accounting Associate, Accounts Payable

Pilot Flying J; Knoxville (TN); On-site; USD 38,000 - 54,000; Full time

Job summary

Pilot Company is seeking an Accounts Payable Clerk to handle invoice processing, vendor payments and AP records in our ERP system.

You will resolve payment discrepancies, ensure documentation for audits, and maintain strong vendor relations while meeting deadlines.

Local Knoxville, TN area candidates with a high school diploma (associate preferred) and basic MS Office skills are encouraged to apply. This role may require occasional extended hours to close monthly books.

Qualifications

• High school diploma or equivalent required.
• Associate degree in accounting or finance preferred.
• Accounts Payable experience preferred.
• General Ledger experience preferred.
• Intermediate Microsoft Office skills preferred.

Responsibilities

• Process large volumes of invoices via ERP system in a timely, accurate manner.
• Process large volumes of payments to vendors per policy and contracts.
• Maintain AP records and archival documentation for audits and compliance.
• Resolve payment discrepancies with vendors and internal teams.
• Ensure transaction entry verification procedures are followed.
• Respond to inquiries via email and phone when required.

Skills

Organizational skills

Analytical thinking

Teamwork

Communication

Time management

Education

High school diploma

Associate degree in accounting or finance

Tools

Microsoft Office

Job description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division supplies major tanker fleets and critical services to key oil operations, while supporting a portfolio of brands across supply chain, retail, logistics, technology, construction, maintenance, human resources, finance, sales, and marketing.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under applicable federal, state, or local law. Military encouraged to apply.

Job Description

The purpose of this job is to perform routine accounts payable (AP) accounting activities such as invoice processing via the company’s ERP system, payment research, and vendor payment processing.

• Process large volumes of invoices via interfaces within the company’s ERP system in a timely manner while ensuring accuracy.
• Process large volumes of payments to vendors in accordance with company policy and vendor contractual agreements.
• Maintain accurate records of accounts payable transactions and ensure proper documentation is archived for audits and compliance standards.
• Work with vendors and internal team members to resolve payment discrepancies.
• Ensure that transaction entry verification procedures are followed.
• Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level.
• Ensure all activities are in compliance with rules, regulations, policies, and procedures.
• Complete other duties as assigned.

The following additional duty may also be required:

• Respond to inquiries via e‑mail and phone calls.

Qualifications

We are seeking applicants with a local presence in Knoxville, TN or the surrounding communities. This position does not support immigration sponsorship. To be considered you must have the legal right to work in the United States without additional sponsorship.

• High school diploma or equivalent certification required.
• Associate degree in accounting or finance preferred.
• Accounts Payable experience preferred.
• General Ledger experience preferred.
• Intermediate Microsoft Office skills preferred.

Competencies

• Strong organizational skills with attention to detail.
• Strong analytical and critical thinking skills.
• Strong teamwork and problem‑solving skills.
• Strong written and verbal communication skills.
• Ability to meet deadlines, work extended hours when necessary, and perform work with a high sense of urgency.

Additional Information

Travel required: less than 5%.

Physical Requirements & Working Conditions: General office work requiring sitting or standing for long periods of time.