Accounting Assistant: QuickBooks, Billing & Payroll

Ascendo-Resources; Village of Buchanan (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

Ascendo-Resources partners with a family-run environmental services company to hire a hands-on Accounting Assistant. You will own the day-to-day financials, including billing, bookkeeping, and weekly payroll, ensuring accuracy and timely reporting.

Additionally, you will handle administrative duties such as municipal bids, permits, and vehicle registrations, leveraging strong QuickBooks skills to keep accounts current and compliant.

Qualifications

• Hands-on QuickBooks experience required.
• Experience with billing, AR, bookkeeping, and weekly payroll.
• Strong attention to detail and organizational skills.
• Ability to juggle multiple priorities without losing accuracy.

Responsibilities

• Billing & Accounts Receivable: generate invoices, post payments, send monthly statements, track open invoices, resolve discrepancies.
• Bookkeeping & Financial Administration: enter transactions, reconcile bank accounts, flag irregularities, support reporting.
• Payroll: process weekly payroll, verify time records, maintain payroll records and deductions.
• Administrative & Compliance: coordinate municipal bids and permit applications, manage vehicle registrations and state reporting requirements.

Skills

Billing

Accounts receivable

Bookkeeping

Payroll

Administrative support

Attention to detail

Multi-tasking

Tools

QuickBooks

Job description

Ascendo-Resources partners with a family-run environmental services company to hire a hands-on Accounting Assistant. You will own the day-to-day financials, including billing, bookkeeping, and weekly payroll, ensuring accuracy and timely reporting.

Additionally, you will handle administrative duties such as municipal bids, permits, and vehicle registrations, leveraging strong QuickBooks skills to keep accounts current and compliant.