Accounting Assistant

Chartre Consulting Ltd; Oxford (MS); On-site; USD 41,000 - 56,000; Full time

Job summary

Chartre Consulting Ltd in Oxford, MS seeks a detail-oriented Accounting Assistant to support the Controller with daily accounting tasks across multiple entities. Responsibilities include recording journal entries in QuickBooks, processing invoices, reconciling bank statements, assisting with month-end close, preparing balance sheets and income statements, and maintaining organized financial records.

Ideal candidates possess an Associate’s degree in Accounting, solid knowledge of accounting

Qualifications

• Associate’s degree in Accounting or related field is required.
• Knowledge of basic accounting principles and financial documentation
• Experience in general ledger, accounts payable/receivable, and financial reporting is essential.
• Proficiency with accounting and bookkeeping software such as QuickBooks preferred
• Attention to detail in processing invoices and maintaining records
• Data entry accuracy and familiarity with spreadsheets and formulas using Excel
• Mathematical and analytical skills for reconciliations and reporting
• Ability to analyze data, identify discrepancies, and develop solutions.
• Organizational and time management abilities
• Ability to communicate effectively with colleagues and supervisors.
• Integrity and discretion when handling the company’s financial data

Responsibilities

• Record daily transactions and journal entries in QuickBooks.
• Process invoices and ensure accurate billing and payment records.
• Reconcile bank statements, credit card accounts and expense reports.
• Organize and maintain financial documents for audits and reviews.
• Communicate with vendors and internal teams to resolve billing or payment discrepancies.
• Assist in preparing balance sheets, income statements and budget summaries.
• Support month-end and year-end closing procedures.
• Monitor budgets and track departmental expenses.
• Assist with tax payments and filing.
• Maintain a financial filing system.
• Manage special projects as assigned.

Skills

Attention to detail

Data entry accuracy

Analytical skills

Communication

Time management

Excel

QuickBooks

Education

Associate’s degree in Accounting

Related field

Tools

QuickBooks

Excel

Job description

We are seeking a detailed-oriented and motivated Accounting Assistant to join our team.The ideal candidate must possess a strong understanding of accounting principles and practices, with experience in various accounting environments. This role will serve as a member of the organization by assisting the Controller with accounting functions for multiple companies and other administrative task related to real estate transactions and financing.

Key Responsibilities:

• Recording daily transactions and journal entries in QuickBooks accounting software
• Processing invoices and ensuring accurate billing and payment records
• Reconciling bank statements, credit card accounts and expense reports
• Organizing and maintaining financial documents for audits and reviews
• Communicating with vendors and internal teams to resolve billing or payment discrepancies
• Assisting in preparing balance sheets, income statements and budget summaries
• Supporting month-end and year-end closing procedures
• Monitoring budgets and tracking departmental expenses
• Assisting with tax payments and filing
• Maintaining a financial filing system
• Manage special projects as assigned.

Skills and Qualifications:

• Associate’s degree in Accounting or related field is required.
• Knowledge of basic accounting principles and financial documentation
• Experience in general ledger, accounts payable/receivable, and financial reporting is essential.
• Proficiency with accounting and bookkeeping software such as QuickBooks preferred
• Attention to detail in processing invoices and maintaining records
• Data entry accuracy and familiarity with spreadsheets and formulas using Excel
• Mathematical and analytical skills for reconciliations and reporting
• Ability to analyze data, identify discrepancies, and develop solutions.
• Organizational and time management abilities
• Ability to communicate effectively with colleagues and supervisors.
• Integrity and discretion when handling the company’s financial data