Payroll Specialist

ServingSchools; Topsham (ME); On-site; USD 41,000 - 45,000; Full time

Job summary

MSAD 75 in Maine’s Midcoast seeks an experienced Payroll Specialist to join the District Office. This nonexempt, full-year role processes bi-weekly payroll, handles stipends and per diem payments, and maintains accurate payroll records.

Qualified candidates have 3–5 years of payroll experience, an associate’s degree (or coursework toward a degree), and proficiency with MS Word, Excel, Google Workspace, and TimeClock Plus.

Qualifications

• Associate’s Degree or ongoing coursework towards a degree with 3–5 years payroll experience.
• Valid CHRC background check required at time of application.
• Strong knowledge of MS Word, Excel, PowerPoint and Google Workspace.
• Experience with computerized payroll systems and with payroll software.

Responsibilities

• Process bi-weekly payroll, including stipend payments and per diem requests.
• Maintain payroll records and check registers in the office files and electronic payroll files.
• Maintain employee leave balances and reconcile postings to allowances; manage deductions and garnishments.
• Process PFML filings and related forms as required.
• Prepare payroll-related general ledger journal entries for accounting.
• Serve as back-up to basic accounting functions when the accountant is absent.
• Administer TimeClock Plus hourly pay software and ensure confidentiality of employee data.

Skills

Payroll experience

Office suite

Attention to detail

Public relations

Independent work

Education

Associate’s Degree or coursework toward degree

Tools

TimeClock Plus

Payroll software

Job description

Welcome to Maine School Administrative District #75
Serving Maine’s Midcoast communities of Bowdoin, Bowdoinham, Harpswell, and Topsham, MSAD 75 is home to over 2,350 students and more than 600 faculty and staff members.
MSAD 75 is seeking an experienced Payroll Specialist to join our District Office team.
JOB TYPE: Nonexempt - 40 hours/week, Full-Year
PAY RATE: $29.92 - $32.63/hour (DOE)
REPORTS TO: Business Manager
JOB GOAL: To accurately prepare the district’s bi-weekly payroll and associated reports, maintain complete payroll records, and provide payroll information requested by district employees and other appropriate parties.
Minimum Qualifications

• Associate’s Degree or on-going course work towards a degree preferred with at least 3 - 5 years of related payroll experience;
• Valid State of Maine Department of Education background check (CHRC) authorization required at the time application;
• Solid knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, and PowerPoint, Google Workspace);
• Good public relations and organizational skills;
• Prior experience with computerized payroll systems required;
• Prior experience with payroll software preferred; ability to function in an inflexible schedule; ability to work independently, making judgment calls expeditiously and appropriately.
• Experience with School ERP Pro is preferred.
• Knowledge and experience processing Maine Paid Family and Medical Leave (PFML) claims.

Essential Performance Responsibilities

• Process bi-weekly payroll, including stipend payments and per diem requests.
• Maintain accurate payroll records and check registers in business office files and employee personnel records; maintain electronic employee database and payroll files.
• Maintain individual payroll deductions accounts and garnishments, and forward deductions to appropriate agencies.
• Maintain employee leave balances and reconcile electronic postings to actual allowances; maintain annual leave records.
• Process and/or complete the various forms and reports required by the Maine State Retirement System; remain informed about MSRS rules and regulations.
• Process/report/quarterly filing for Maine Paid Family and Medical Leave (PFML) Program
• Complete various reports and forms required by the district, including but not limited to unemployment insurance, staff information, staff directories, work assurance forms, and information for the preparation of timesheets.
• Respond to ongoing requests for payroll information from employees and outside agencies, and refer them to other sources of information as necessary.
• Provide routine payroll information to various departments for recurring periodic reports, annual budget reconciliation, and annual audit; prepare payroll-related general ledger journal entries for accountant.
• Serve as back up to basic accounting functions in the absence of the accountant. In particular, entering new employee information into the financial software, processing deposits, and aligning account code charging to appropriate funds.
• Responsible for administering hourly pay software TimeClock Plus.
• Maintain confidentiality of employee information.
• Other duties as assigned.

Why MSAD 75?

• Professional Growth: At MSAD 75, employees grow professionally, build strong relationships, and help shape the future of our community one student at a time.
• Supportive Environment: We strive to build an environment that is diverse in perspectives, talents, backgrounds, and experiences.
• Comprehensive Benefits: MSAD 75 offers a Flexible Benefits Plan, including medical and dental coverage, flexible spending account (FSA), 403(b) & 457(b) plans, MainePERS, employee assistance program (EAP), professional development reimbursement, paid time off and more!
• State-of-the-Art Facilities: The Orion Performing Arts Center provides a cultural beacon in the region, offering first-rate live performances and enriching experiences for both staff and students.

MSAD 75 is an equal opportunity employer and does not discriminate on the basis of race, color, national or ethnic origin, religion, gender, sexual orientation, marital or parental status, age, ancestry, or disability in its employment or in the administration of its educational policies and programs.