Assistant Business/HR Manager

Montachusett-Regional-Vocational-Technical-School; Fitchburg (MA); On-site; USD 47,000 - 61,000; Full time

Job summary

Montachusett Regional Vocational Technical School in Fitchburg, MA seeks an Assistant Business/HR Manager to oversee financial reporting, budgeting support, and HR operations. This full-time role reports to the Business/Human Resources Manager and supports multiple departments.

The ideal candidate has an Associate degree in Accounting, at least five years of general ledger experience, and strong communication skills; familiarity with Infinite Visions and MS Office is preferred.

Qualifications

• Minimum of an Associate’s Degree in Accounting; Bachelor’s Degree in Business or related field preferred.
• Minimum five years of general ledger work, including year-end closings.
• Strong organizational skills and strong communication skills are essential.
• Working knowledge of the Infinite Visions financial accounting system.
• Citizenship, residency or work visa required.

Responsibilities

• Maintains all financial accounting and prepares reports from the accounting function.
• Provides accounting services essential to budget preparation, administration, supervision, and control.
• Reports to the HR/Business Manager the warrants drawn, accounts and balances.
• Prepares, enters, and records all disbursements of district funds and maintains records of all financial transactions.
• Prepares financial and business reports using Infinite Visions, Google Docs, PowerPoint and Excel.
• Supervises the Business Office in the absence of the HR/Business Manager.
• Verifies all bank accounts monthly with ledgers.
• Submits school lunch reimbursements and yearly reports to DESE.
• Audits all accounts and demands against the district.
• Provides documents to auditors as requested.
• Reviews payroll, accounts payable warrants, accounts receivable deposits, health insurance, and workers’ compensation and unemployment reports.
• Closes books and prepares end-of-year reports.
• Prepares 1099 forms and validates W-2s; handles quarterly assessments and invoices.
• Coordinates E-rate filings and documentation requirements.
• Manages and reconciles POS systems and makes process recommendations.
• Tracks, maintains and submits school grants during each fiscal year.

Skills

Accounting

General ledger

Communication

Organizational skills

Education

Associate degree in Accounting

Bachelor’s degree in Business or related field

Tools

Infinite Visions

Google Docs

PowerPoint

Excel

Job description

Montachusett Regional Vocational Technical School Montachusett Vocational Technical School - Fitchburg, Massachusetts Open in Google Maps

Assistant Business/HR Manager

Montachusett Regional Vocational Technical School Montachusett Vocational Technical School - Fitchburg, Massachusetts Open in Google Maps

Job Details

Job ID: 5942430

Application Deadline: Oct 14, 2026 11:59 PM (UTC)

Posted: Sep 28, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Financial Functions

• Maintains all financial accounting and prepares reports that are the result of the accounting function.
• Provides accounting services essential to the preparation, administration, supervision, and control of the budget.
• Reports to the HR/Business Manager the amount for which warrants have been drawn during the preceding month, the accounts against which the warrants have been drawn, and the balance to the credit of each account.
• Prepares, enters, and records all disbursements of district funds and maintains records of all financial transactions.
• Prepares financial and business reports through Infinite Visions, Google Docs, PowerPoint, and/or Excel, keeping the HR/Business Manager fully informed on all aspects of the business and financial operations of the school department.
• Assumes the responsibility for supervision of the Business Office in the absence of the HR/Business Manager.
• Verifies all bank accounts monthly with ledgers.
• Prepares all financial and other reports as required by the state and federal governments.
• Submits school lunch reimbursements and yearly reports to DESE.
• Examines and audits all accounts and demands against the district.
• Provides documents and information to auditors as requested.
• Reviews payroll, accounts payable warrants, accounts receivable deposits, health insurance, and workers’ compensation and unemployment reports for accuracy.
• Closes books and prepares end-of-year reports.
• Completes and submits annual 1099 forms and verifies W-2’s for accuracy.
• Prepares quarterly assessment billing and submits invoices to cities and towns.
• Coordinates E-rate filings and documentation requirements.
• Manages and reconciles all POS systems and makes process recommendations when needed.
• Tracks, maintains, and submits school grants during each fiscal year.
• Transfers bank funds to appropriate accounts to cover expenditures, as necessary.
• Provides the Superintendent-Director and the School Committee with financial reports as necessary and as determined by the Superintendent-Director and/ HR/Business Manager.
• Provides assistance in developing annual budget projections and assists in developing budget presentations.
• Works in cooperation with the School Treasurer.

HR Functions

• Assists with the development and maintenance of the Employee Handbook and Personnel Policies.
• Assists the Business/Human Resource Manager with ongoing spreadsheets, census, as well as staff salary schedules/spreadsheets.
• Assists with completing census and other personnel reports as needed.
• Performs other assignments as deemed necessary by the Superintendent- Director or the Business/Human Resources Manager.

PHYSICAL ENVIRONMENT: This position may require long periods of standing and sitting. The individual may be exposed to ultraviolet lights as are found in computer monitors and copying equipment. The individual may be exposed to various hazards in the building.

TERMS OF EMPLOYMENT: This is a full-time, twelve (12) month position; 37.5 hours/week Salary based on Administrative Assistant Salary Schedule Fringe benefits per Non-Union Personnel Policy

EVALUATION: In accordance with the School Committee Policy.

Position Type: Full-time

Salary: $34 to $44 Per Hour

Job Categories: Support Staff > Accounting/Bookkeeping

Equal Opportunity Employer

Montachusett Regional Vocational Technical School does not discriminate on the basis of race, color, gender, gender identity, ethnicity, sexual orientation, disability, religion, or national origin.District Title IX Compliance Coordinator: Victoria Zarozinski, [phone] x5237

Job Requirements

• QUALIFICATIONS:
  1.Minimum of an Associate’s Degree in Accounting; Bachelor’s Degree in Business or a related field preferred.
  2.Individual must possess strong accounting skills with a minimum of five years of general ledger work, including year-end closings.
  3.Strong organizational skills and strong communication skills are essential.
  4.Working knowledge of the Infinite Visions financial accounting system.
  5.May have such alternatives to the above as the Superintendent-Director deems appropriate and acceptable.
  REPORTS TO:
  Business/Human Resource Manager
  JOB GOAL:
  To assist the Business/Human Resources Manager with financial transactions and personnel aspects. The Assistant Business/HR Manager assists in ensuring the smooth and efficient operation of the Business Office so that it will have a positive impact on the operations of the school.
• At least 5 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Tammy Crockett , Business Manager
• 1050 Westminster Street
• Fitchburg, Massachusetts 01420
• Phone: [phone]
• Email: [e-mail]