Nonprofit Accounting Assistant II - Hybrid (Remote 1x/wk)

Maine School Management Association; Augusta (ME); Hybrid; USD 38,000 - 41,000; Full time

Benefits offered by this job

403(b)

Dental insurance

Disability insurance

Employee assistance program

Flexible schedule

Flexible spending account

Health insurance

Life insurance

Paid sick time

Paid time off

Parental leave

Professional development assistance

Retirement plan

Vision insurance

Work from home

Job summary

Maine School Management Association (MSMA) is seeking a full-time Accounting Assistant II for an in‑office role with one remote day per week. Core duties include AR processing, daily deposits, bank reconciliations, and collaboration with both in‑house and remote staff to maintain accurate financial records.

The candidate should have strong detail orientation, excellent communication skills, and experience with nonprofit accounting.

Qualifications

• Experience with non-profit accounts receivable processes.
• Strong organizational skills and the ability to maintain confidentiality.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Ability to collaborate with both in‑office and remote staff.

Responsibilities

• Process daily deposits in collaboration with accounting staff.
• Post and reconcile accounts receivable transactions in School ERP Pro.
• Research and resolve receivable issues with the accounting team.
• Coordinate and integrate claim payments from other software into the accounting system.
• Reconcile bank statements and monitor for discrepancies.
• Investigate past due invoices and pursue collections as needed.
• Enter UC claim payments and apply UC admin fees; distribute interest to UC accounts.
• Serve as a back‑up for MSMA's Section 125 program and support other duties as assigned.

Skills

Detail-oriented

Time management

Independent work

Verbal communication

Written communication

Confidentiality

Team collaboration

Tools

School ERP Pro

Job description

Maine School Management Association (MSMA) is seeking a full-time Accounting Assistant II for an in‑office role with one remote day per week. Core duties include AR processing, daily deposits, bank reconciliations, and collaboration with both in‑house and remote staff to maintain accurate financial records.

The candidate should have strong detail orientation, excellent communication skills, and experience with nonprofit accounting.