Accounting Assistant

Rochester NY area company; New York (NY); On-site; USD 28,000 - 34,000; Part time

Job summary

Non Profit is seeking a versatile Part-Time Assistant Office Administrator to keep the office running smoothly. The role involves handling monthly books, payroll, and digital presence updates while supporting seasonal fund drives and grant applications.

You will manage AP/AR, payroll, scheduling, HR/admin tasks, social media, WordPress maintenance, and grant opportunities coordination. The position requires multi-tasking, reliability, and clear written communication.

Qualifications

• Proficient with MS Office; Excel essential.
• Experience with QuickBooks and WordPress preferred.
• Able to manage multiple tasks and meet monthly deadlines.
• AS or BS degree or equivalent experience in a similar role.

Responsibilities

• Handle monthly books, payroll processing, AP/AR.
• Assist Operations with provider scheduling up to 12 hrs per week.
• Coordinate new member orientation; maintain personnel files; be benefits contact.
• Manage social media updates and WordPress site maintenance.

Skills

Tech Savvy

Reliable

Communication

Multi-tasking

Education

AS or BS degree preferred

Tools

WordPress

QuickBooks

MS Office

Job description

Job Description

Position Title: Asst. Office Administrator (Part-Time)

About the Role: We are seeking a versatile, detail-oriented professional to keep our office running smoothly. This role is perfect for someone who loves variety—handling everything from the monthly books and payroll to keeping our digital presence fresh and assisting with seasonal fund drives.

Key Responsibilities:

• Financials: Manage AP/AR, monthly entries, and payroll processing.
• Clerical: Assist Operations with provider scheduling up to 12 hrs per week
• HR/Admin: Coordinate new member orientation, maintain personnel files, and serve as the point of contact for benefit questions.
• Digital & Outreach: Manage social media updates, website maintenance (WordPress)
• Fund Drive: Manager yearly Fund Drive including processing all payments, updating database & sending out letters.
• Grants: Identify and apply for relevant grant opportunities as needed.
• Other: Clerical duties as assigned such as assisting with social activities, filing, etc.

Qualifications:

• Tech Savvy: Proficient in MS Office (Excel is a must). Experience with QuickBooks and WordPress is highly preferred.
• Reliable: Ability to work independently and hit monthly cyclical deadlines without reminders.
• Communication: Strong writing skills for grant applications and social media posts.
• Education: AS or BS degree preferred, or equivalent experience in a similar multi-tasking role.

Details:

• Schedule: [30-40 hours/week]
• Compensation: [$20-$25 depending on experience]

Company Description

Non Profit in business in our 40th year with a $3M Operating Budget.