Accounting Assistant

Northland Business Systems; Burnsville (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

Northland Business Systems seeks an organized, tech-savvy Office Assistant to streamline day-to-day operations and support the team. You will handle clerical tasks, coordinate errands, manage scheduling, and assist with accounts payable in our growing Minnesota office.

The role requires 2–4 years of office experience, strong communication, and proficiency with Outlook, Teams, Word, and Excel. You will work closely with the CFO and other staff to improve processes and maintain a productive

Qualifications

• 2–4 years minimum office experience.
• Excellent organizational skills and multitasking ability.
• Proficiency with Outlook, Teams, Word and Excel.
• Strong verbal and written communication skills.
• Ability to follow standard procedures and maintain composure under pressure.

Responsibilities

• Greeting clients and visitors as needed.
• Performing general office clerk duties and errands.
• Process bank deposits using remote deposit machine then post in accounting system.
• Track maintenance, cleaning, oil changes, license plate renewals for company vehicles.
• Stocking and working with inventory.
• Meet with the CFO for coaching and support to improve processes.

Skills

Office administration

Multitasking

Communication

Microsoft Office

Tools

Outlook

Teams

Word

Excel

Job description

Are you an organized, tech-savvy professional with strong administrative and operational skills? We’re looking for a Office Assistant to support our team by streamlining office processes and ensuring seamless day-to-day operations. If you have a keen eye for detail, excellent communication skills, and the ability to multitask in a fast-paced environment, we want to hear from you!

(Northland and Companies will be moving to South St. Paul end of August/beginning of September 2026.)

Key Responsibilities:

• Greetingclients andvisitorsasneeded.
• Performinggeneralofficeclerkdutiesanderrands.
• Process bank deposits using remote deposit machine then post in accounting system.
• Trackmaintenance,cleaning,oilchanges, license plate renewalsforallcompanyvehicles.
• StockingandworkingwithInventory.
• Meet with the CFO to receive coaching and support to continually improve and grow.
• Back up the CFO in staff commission calculations.
• Assist in the preparation and shipping of items for trade shows/conferences.
• Assist with entering accounts payable into the accounting system.
• Assist with miscellaneous departmental projects.
• AssistwithCompanyerrandsasnecessary.
• Assist with shipping and receiving.
• Assist with making internal staff travel reservations.
• Back up the Accounts Administrator in ZephyrTec responsibilities.
• Sales data entry and Excel spreadsheet management.
• Place, track and document all purchase orders with various vendors according to established Northland Business Systems procedures.
• Process daily mail – scan to save in mail file, file hard copy for the President/CEO’s review, handle items needing immediate attention.
• Maintainingofficeequipmentasneeded.
• Helpingorganizeandmaintainofficecommonareas, the kitchen,andthe
  warehouse.

What We’re Looking For:

• 2-4 years minimum office experience
• Excellent organizationalskills & ability to multitask
• Knowledgeable in and be skilled at using Outlook, Teams, Word, Excel and any
  other programs that meet company needs
  
• Abilitytopossessexcellentverbalandwrittencommunicationskills
  
• Abilitytofollowstandardprocedures
  
• Abilitytoexhibitcomposure,patience,andconfidencewhenfacingdifficult
  situations
  
• Abilitytomaintainahelpfulandpositiveattitude
  
• Beaselfstarterwhoiscomfortableworkingindependently
  
• Abilitytohaveastrongattentiontodetail
  
• Willingnesstobeaself-starterbytakingonavarietyoftaskstobestserve
  Northland Business Systems
  
• Ability tobeaccurateandefficient
  

Why Join Us?

• A dynamic, collaborative work environment
• Opportunities to contribute to company-wide improvements
• Competitive compensation and benefits package

Northland Business Systems is an equal opportunity employer.