Administrative Assistant

Titlesmart; Apple Valley (MN); On-site; USD 25,000 - 33,000; Full time

Job summary

TitleSmart, Inc. in Apple Valley, MN is seeking an entry-level Administrative Assistant. The role requires high school education, strong organizational skills, and attention to detail to support multiple teams and ensure accurate, timely responses to requests.

The position is full-time, daytime hours, with duties including file setup, document preparation, and coordinating with staff. Salary ranges from $18.00 to $24.00 hourly, with comprehensive benefits for permanent employees.

Qualifications

• 1–3 years of professional office experience preferred.
• Proficient with common software and typing.
• Strong grammar and communication skills.
• High degree of professionalism and attention to detail.

Responsibilities

• Open new transaction files using company software.
• Create preliminary eCRVs for closing.
• Research and print property tax information.
• Call on utility billing.
• Communicate with staff to ensure a smooth closing.
• Provide backup front desk support and keep locations neat.
• Provide miscellaneous office support across company locations.

Skills

Typing

Attention to detail

Office experience

Professionalism

Excellent grammar

Proficient computer software

Education

High School Diploma

Job description

Job Details

Level: Entry

Job Location: TitleSmart, Inc. - Apple Valley - Apple Valley, MN 55124

Position Type: Full Time

Education Level: High School

Salary Range: $18.00 - $24.00 Hourly

Travel Percentage: Negligible

Job Shift: Day

Job Category: Admin - Clerical

Who is TitleSmart, Inc.?

Our Mission Statement:

TitleSmart is an organization of advocates, working together to create a world-class customized Title and Closing experience for our customers that reflects our values of positivity, caring, and responsiveness.

TitleSmart's Core Values

• Authenticity
• Empathy
• Gratitude
• Growth
• Positivity

We are a fast-growing, full-service title insurance company that is obsessed with the tiny details to make an exceptional customer experience. We were named one of Minneapolis/St. Paul Business Journal’s Best Places to Work in 2018, 2019, and 2020 as well as Star Tribune's Top 150 Workplaces for 2020. We offer permanent employees many benefits such as generous time off, company paid acupuncture and cupping, Chiropractic care, corporate Life Time Fitness membership, paid sabbatical program with a $5,000 bonus, income protection, insurance (life, disability, medical, dental, and vision), and much more!

Position Description

We are looking for a professional and detail-oriented Administrative Assistant! If you are a highly organized individual who takes pride in delivering accurate work and can prioritize multiple tasks and duties throughout the day, then this is the job for you! Excellent communication skills are a must as you will work with multiple teams to respond to requests and provide miscellaneous office support, where needed, throughout the office and company. The candidate ideally will be as obsessed as we are with all the little things that make up a great staff and customer experience!

This position will eventually be able to work out of our Forest Lake office location in the future

Position hours are Monday - Friday, 8am - 5pm

Daily Tasks Include (but not limited to):

• Open new transaction files using company software
• Create preliminary eCRV's for closing
• Research and print property tax information
• Call on utility billing
• Communicate with our staff effectively to ensure a smooth closing transaction
• Provide backup assistance to the front desk when needed, including answering phones, greeting and assisting customers, keeping locations neat and orderly
• Provide miscellaneous office support when needed, and when applicable, throughout the company at all locations

Desired Skills & Requirements:

• Proficient computer, software, and typing skills
• Excellent grammar and spelling
• Strong attention to detail and accuracy
• 1-3 years of professional office experience preferred
• High degree of professionalism
• Enjoy repetitive administrative work

Physical Requirements:

• Constantly required to sit, use hands to handle or feel, talk and hear
• Occasionally required to stoop, kneel, and crouch
• Occasionally required to lift and/or move up to 50 pounds
• Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus, and peripheral vision

TitleSmart has a sharp focus on one goal - creating a "wow" customer experience. That focus and attention to all of the details that go into achieving it, have set TitleSmart on a fast track to growth. We believe there is always room to improve for the customer and we are obsessed with all the little things that make up a great customer experience. It's the little things that make the BIG difference.TM