Accounting Office Manager

Fuzzy Duck; Wayzata (MN); On-site; USD 55,000 - 75,000; Full time

Job summary

Fuzzy Duck, a creative marketing firm in Wayzata, MN, seeks an Accounting / Office Manager to run day-to-day office operations and oversee financial tasks. The role blends bookkeeping, payroll, invoicing, and project support in a collaborative, casual environment.

You will manage Accounts Receivable/Payable, generate reports, handle HR paperwork, and maintain CRM/PM tools while helping keep our team efficient and energized.

Qualifications

• Strong interpersonal and communication skills - verbal and written.
• Office management and organizational skills including file management and supply maintenance.
• Experience with QuickBooks Desktop.
• Experience with Word, Excel, Outlook and Google Drive.
• Familiarity with CRM and Project Management Platforms.
• Proficiency in invoicing, preparing reports, and maintaining records.
• Understanding of basic budgeting and accounting principles.
• Ability to work on-site at our office in downtown Wayzata, MN.
• Experience in business administration, operations management, or a related field.

Responsibilities

• Timely creation of invoices and management of project workflow.
• Accounts Receivable, and Accounts Payable.
• Understand & generate financial reports as needed.
• Enter weekly scorecard numbers for leadership review.
• Submission of bi-weekly payroll for external processing and management.
• Occasional HR and Benefits paperwork for new and existing employees.
• Front desk presence - answering phones, greeting guests.
• Maintain office space appearance and order supplies as needed.
• Help with planning and organizing team building events.
• Maintain familiarity with all projects & progress.
• Manage money and time budgets for each project.
• Enforce staff-use of proper documentation & procedures.
• Strive to increase company efficiency and profitability.
• Management of CRM and Project Management Softwares.

Skills

Intelligence

Organizational skills

Attention to detail

Problem solving

Independent & team work

Tools

QuickBooks Desktop

Word

Excel

Outlook

Google Drive

CRM platforms

Project management tools

Nutshell

Teamwork

Job description

Are you looking for a challenging opportunity in a fun, casual and creative environment? We're a collaborative team of marketing professionals that genuinely enjoys helping small businesses win. In a small team like this, every person makes a real impact.

So, if you have a background in accounting, enjoy keeping things organized and love the variety of overseeing multiple projects in a collaborative team environment, there may be a home for you at our 33-year-old marketing agency located in downtown Wayzata, MN.

Role Description

We are seeking an Accounting / Office Manager for a full-time, on-site position based in Wayzata, MN. This role involves overseeing day-to-day office operations, managing financial and administrative tasks, and ensuring project workflow stays efficient. This individual will also help foster a fun and positive work environment.

Traits & Experience That Would Help You Do This Job Well:

• Intelligence, organizational skills, attention to detail
• Problem solving skills and proactive work ethic
• Past experience in accounting / office / project management
• Positive energy - ability to work independently & within team
• Aspirations for professional development and future leadership opportunities

Qualifications

• Strong interpersonal and communication skills - verbal and written
• Office management and organizational skills, including file management, and supply maintenance
• Experience with Quickbooks Desktop
• Experience with Word, Excel, Outlook and Google Drive
• Familiarity with CRM and Project Management Platforms
• Proficiency in administrative tasks; invoicing, preparing reports, and maintaining records
• Understanding of basic budgeting and accounting principals
• Ability to work on-site at our office in downtown Wayzata, MN
• Experience in business administration, operations management, or a related field

Responsibilities:

• Timely creation of invoices and management of project workflow
• Accounts Receivable, and Accounts Payable
• Understand & generate financial reports as needed
• Enter weekly scorecard numbers for leadership review
• Submission of bi-weekly payroll for external processing and management
• Occasional HR and Benefits paperwork for new and existing employees
• Front desk presence - answering phones, greeting guests
• Maintain office space appearance and order supplies as needed
• Help with planning and organizing team building events
• Maintain familiarity with all projects & progress
• Manage money and time budgets for each project
• Enforce staff-use of proper documentation & procedures
• Strive to increase company efficiency and profitability
• Management of CRM and Project Management Softwares

Other Beneficial Experience:

• Past experience at design, marketing or creative service agency
• Familiarity with EOS - Entrepreneurial Operating System
• Specific experience with Nutshell (CRM) or Teamwork (Project Management) Platforms

Company Description

Fuzzy Duck is a creative marketing firm dedicated to empowering small businesses by providing customized marketing solutions that align with their goals, needs, and budgets. We focus on helping businesses develop a strong visual identity, a clear message, and websites that effectively convert visitors into customers. By establishing these foundational elements, we support our clients in strategizing, implementing, and managing their ongoing marketing efforts.

Visit us on social or at www.FuzzyDuck.com to learn more about our team, culture, clients and services.