Accounting Administrative Assistant

Mulberry Talent Partners; Portland (OR); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical & Dental Insurance

Dependent Coverage

Profit Sharing

Paid Vacation

Holidays

Job summary

Mulberry Talent Partners partnered with a stable SE Portland company to recruit an Accounting & Administrative Assistant. This role supports Accounts Receivable and Accounts Payable while providing administrative help for accounting and customer service operations.

You will work with a friendly team, focusing on detailed tasks, accuracy, and timely processing. Onsite Monday–Friday 8am–5pm with competitive compensation and benefits.

Qualifications

• 2+ years of administrative, accounting, bookkeeping, or office support experience
• Knowledge of Accounts Receivable and Accounts Payable processes in manufacturing or distribution
• Strong data entry skills with exceptional attention to detail
• Excellent organizational and time management skills able to meet deadlines and manage priorities
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook and Excel
• Experience using ERP systems, accounting or inventory software specifically Sage preferred
• Professional, dependable, and friendly able to work onsite Monday - Friday 8am-5pm

Responsibilities

• Enter Accounts Payable and Receivable invoices
• Review AP invoices against purchase orders verifying pricing, quantities, freight charges, and product details
• Process EFT/ACH customer payments, credit card transactions and customer and vendor checks
• Investigate and resolve payment discrepancies
• Maintain electronic and paper accounting records and filing systems
• Enter and track customer bookings and sales activity
• Generate and distribute monthly customer invoices
• Submit invoices through customer procurement portals
• Prepare and distribute internal intelligence and business reports
• Process and maintain new customer credit applications and account setup documentation

Skills

Accounts Receivable

Accounts Payable

Data Entry

Attention to Detail

Time Management

Communication

Microsoft Excel

Sage ERP

Tools

Sage ERP

Job description

What you should know:

Mulberry Talent Partners is partnering with a stable, growing, and highly respected company in SE Portland to identify an Accounting & Administrative Assistant. They are a trusted distributor serving the semiconductor industry, providing products and supply chain solutions to many of the world's leading technology manufacturers. This position is responsible for supporting the company's Accounts Receivable and Accounts Payable functions while providing administrative support for accounting and customer service operations. This is an opportunity that allows you to work with kind, warm, and friendly colleagues who work hard and have fun as they provide top level customer service. You are well matched if you thrive when staying busy, detailed work requiring organization and accuracy makes you excited, you like being a part of a collaborative team, and value work life balance.

A day in the life:

• Enter Accounts Payable and Receivable invoices
• Review AP invoices against purchase orders verifying pricing, quantities, freight charges, and product details
• Process EFT/ACH customer payments, credit card transactions and customer and vendor checks
• Investigate and resolve payment discrepancies
• Maintain electronic and paper accounting records and filing systems
• Enter and track customer bookings and sales activity
• Generate and distribute monthly customer invoices
• Submit invoices through customer procurement portals
• Prepare and distribute internal intelligence and business reports
• Process and maintain new customer credit applications and account setup documentation

What makes you qualified:

• 2+ years of administrative, accounting, bookkeeping, or office support experience
• Knowledge of Accounts Receivable and Accounts Payable processes in manufacturing or distribution
• Strong data entry skills with exceptional attention to detail
• Excellent organizational and time management skills able to meet deadlines and manage priorities
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook and Excel
• Experience using ERP systems, accounting or inventory software specifically Sage preferred
• Professional, dependable, and friendly able to work onsite Monday - Friday 8am-5pm

Compensation and Benefits:

$28-$30/HR DOE.

• 100% employer paid medical and dental insurance
• 50% dependent paid medical and dental insurance
• annual profit sharing
• paid vacation
• holidays

best of all working for a stable, long-term established company.

Mulberry Talent Partners is dedicated to connecting exceptional talent with exciting opportunities. By applying for this position, you will also be considered for other open positions within our network. If you are already part of our community, we encourage you to reach out directly to one of our recruiters regarding any specific roles that catch your eye!