Accounting & Office Coordinator

Maurer Stone Holdings LLC; Eaton (OH); Vor Ort; USD 28.000 - 34.000; Teilzeit

Zusammenfassung

Yard Smart seeks an Accounting & Office Coordinator to support accounting functions and daily office operations. The role handles accounts receivable, customer billing, accounts payable, vendor administration, and general office tasks to keep processes accurate and parties well-informed.

The position emphasizes detail, organization, and teamwork in a dynamic environment, with responsibilities spanning billing, coding, and documentation across the company.

Qualifikationen

• Experience in accounting, bookkeeping, accounts payable, accounts receivable, or office administration.
• Strong attention to detail and a commitment to accurate financial recordkeeping.
• Comfortable working with accounting software, spreadsheets, and other business systems.

Aufgaben

• Coordinate accounts receivable and customer billing processes.
• Process vendor invoices and maintain vendor records.
• Assist with month-end close and financial reporting tasks.
• Provide office coordination and administrative support to Yard Smart.
• Serve as first point of contact for visitors, customers, and vendors.

Kenntnisse

Attention to detail

Organizational skills

Professional communication

Tools

QuickBooks

Jobbeschreibung

• Base Pay $20.00 - $25.00 / Hour
• Employee Type Part-Time Non-Exempt

We are seeking a detail-oriented, organized, and dependable Accounting & Office Coordinator to support our accounting functions and day-to-day office operations at Yard Smart.

This role is responsible for coordinating accounts receivable, customer billing, accounts payable, vendor administration, and general office support. The ideal candidate is comfortable working with numbers, communicating professionally with customers and vendors, managing competing priorities, and keeping records accurate and organized.

This is an excellent opportunity for someone who enjoys a varied administrative and accounting role and takes pride in helping a team run efficiently.

What You'll Do

Accounts Receivable & Customer Billing

Prepare, verify, and distribute customer invoices across company operations.

Process customer payments, maintain accurate payment records, and reconcile customer balances.

Monitor outstanding balances, follow up on past-due accounts, and help resolve billing questions and disputes.

Coordinate with operations to ensure accurate and timely billing and collections.

Receive, review, code, and enter vendor invoices into the accounting system.

Verify invoice approvals and maintain supporting documentation.

Maintain vendor records, W-9s, and payment information.

Reconcile vendor statements and respond to vendor inquiries.

Prepare weekly payment batches, including checks, ACH payments, and wire transfer documentation, for Controller review and approval.

Accounting Support

Assist with month-end and year-end closing activities.

Maintain banking and financial documentation.

Support audits, financial reporting, and other accounting projects as needed.

Work with the Controller to maintain accurate records and efficient accounting processes.

Office & Administrative Coordination

Serve as a welcoming first point of contact for visitors, customers, and vendors.

Manage incoming mail, deliveries, office supplies, and general office organization.

Provide administrative support to Yard Smart branch leadership.

Coordinate vehicle registration renewals, BMV transactions, and fleet title and registration records.

Maintain organized filing systems and support company projects and administrative needs.

Identify opportunities to improve accounting and office procedures.

Help develop and maintain standard operating procedures.

Participate in cross-training to support team coverage and consistency.

Contribute to a culture of accuracy, accountability, teamwork, and continuous improvement.

Requirements

What We're Looking For

Experience in accounting, bookkeeping, accounts payable, accounts receivable, or office administration.

Strong attention to detail and a commitment to accurate financial recordkeeping.

Comfortable working with accounting software, spreadsheets, and other business systems.

Strong organizational skills and the ability to manage multiple priorities and deadlines.

Professional communication skills when working with customers, vendors, and internal team members.

Ability to handle confidential financial and business information appropriately.

A proactive, solutions-oriented approach to daily responsibilities.

Willingness to learn company processes and collaborate across departments.

Preferred Qualifications

Experience with both accounts payable and accounts receivable.

Experience with customer billing, payment processing, and collections.

Familiarity with general ledger coding, account reconciliations, and month-end procedures.

Experience with QuickBooks or similar accounting software.

Experience in a construction, landscaping, service, or other multi-company operating environment.

Summary

The Accounting & Office Coordinator manages day-to-day accounting activities, including accounts payable, accounts receivable, customer billing, payment processing, and collections, while supporting Yard Smart’s office operations. This role ensures accurate financial records, timely communication with customers and vendors, and organized administrative support for branch leadership.