Accounting & Administrative Assistant

ServiceMaster Clean of Fraser Valley; Flowood (MS); On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Job summary

Paul Davis is seeking an Administrative Assistant to join their team in a fast-paced environment. You will answer and direct calls, support visitors and team members, and manage job and lead data in the database.

The role includes handling bookkeeping tasks such as deposits, filing, and processing purchase orders, as well as maintaining accounting and customer files. Office organization and supplier research are part of the duties.

Qualifications

• Excellent communication skills and organizational ability are essential.
• Must be detail-oriented and capable of problem solving.
• Proactive and assertive personality with strong systems thinking.

Responsibilities

• Answer and direct calls from customers and team members and build rapport.
• Provide general support to visitors and team members.
• Input into database of jobs & leads; issue purchase orders; enter bills.
• Maintain accounting and customer files; make daily deposits.
• Order office supplies and research new deals and suppliers; keep the office tidy.

Skills

Excellent communication skills

Organized

Problem solving

Attention to detail

Proactive

Assertive

Create and follow systems

Professional appearance

Courteous manner

Job description

Benefits:

• Health insurance

What does an Administrative Assistant with Paul Davis do?

• Answer & direct calls from customers and team members and build rapport


• Provide general support to visitors and team members


• Input into database of jobs & leads


• Sort & distribute mail


• Problem solve and help people find solutions


• Maintain Accounting files


• Maintain Customer files


• Make daily deposits


• Issue Purchase Orders


• Enter bills into accounting system


• Handle sub-contractor paperwork-W-9, Insurance Certificates


• Order office supplies & research new deals and suppliers


• Keep office tidy & presentable


• Ensure compliance with standards and regulations utilizing internal office systems


• Has fun and is part of a growing business

Why The Team Needs You?

Serving others in their time of need is not easy. We are a fast-paced, progressive company with a hands-off approach management style. We need someone who can problem solve, build relationships, and complete tasks while being a stickler for the details. We also want a fun personality that enjoys getting results.

Why Join The Team?

We are an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. Built upon principles of customer service and leadership, not only living our company values to be more than just a service provider but to restore communities.

Skills Desired of Team Member:

• Organized, who likes a fast-paced environment


• Excellent communication skills


• Likes to problem-solve and help people find solutions


• Enjoys completing tasks


• Is a stickler for the details


• Prior accounting experience


• Can review data and deductively think through what information might be missing


• Proactive, assertive personality


• Likes to create and follow systems while helping others to follow them as well


• Professional appearance and courteous manner