Job File Coordinator

Paul-Davis-Restoratio; Benroy (WA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401K

Paid training

Job summary

Paul Davis Restoration is seeking an organized administrative coordinator to support multiple project teams and Project Managers across a fast-paced environment. You will coordinate contracts, invoices, and status updates, acting as the primary liaison with vendors, adjusters, and customers.

Ideal candidates bring industry experience, strong math and analytical skills, and a professional appearance to help maintain schedules and project files, contributing to smooth operations and client

Qualifications

• Organized, analytical administrative coordinator who likes a fast-paced environment.
• Industry experience preferred.
• Proven problem-solving skills.
• Detail oriented with strong mathematical and deductive thinking abilities.

Responsibilities

• Support, facilitate, and coordinate the work of multiple project teams and Project Managers.
• Serve as primary point of contact with external vendor representatives, insurance adjusters, project managers, and customers.
• Complete and track contracts, invoices, insurance approvals, and estimates.
• Provide timely project status updates to Project Managers.
• Maintain project work schedules and files.

Skills

Organized

Administrative coordination

Industry experience

Problem solving

Detail oriented

Mathematical skills

Deductive thinking

System oriented thinker

High School Diploma

Professional appearance

Education

High School Diploma or equivalent

Job description

Description

Why The Team Needs You?

In this fast paced and growing industry our field teams need support inside the office. Managing systems and knowing where projects are at are essential to smooth operations and the health growth of a business. This role is the “heart” of the operation information in and out internally and externally.

Principle Duties and Responsibilities Include:

• Support, facilitate, and coordinate the work of multiple project teams and Project Managers
• Serve as primary point of contact with external vendor representatives, insurance adjusters, project managers, and customers
• Complete and track contracts, invoices, insurance approvals, and estimates
• Provide timely project status updates to Project Managers
• Maintain project work schedules and files

Why Join The Team?

We are an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. Built upon principles of customer service and leadership, not only living our company values to be more than just a service provider, but to restore communities. You get more than just a job at Paul Davis.

Desired Skills:

• Organized, analytical administrative coordinator who likes a fast-paced environment
• Industry experience preferred
• Proven problem-solving skills
• Can hold tension on others to ensure they complete their tasks
• Detail oriented
• Demonstrated mathematical skills
• Strong deductive thinking skills
• System oriented thinker
• High School Diploma or equivalent
• Professional appearance and courteous manner

Compensation and Benefits:

• Competitive Salary
• Leadership Development - our company grows from the inside. If you are determined and motivated enough, ask about participation in our leadership development initiative to grow your career and explore new opportunities
• Paid training
• Health, dental and vision insurance
• 401K
• Great culture and team dynamic