Accounting & Payroll Coordinator

iicrc-careers; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Training & development

Job summary

Paul Davis Restoration is seeking an Accounting & Payroll Coordinator to help keep our financial operations running smoothly in a fast-paced, growing team. You will process biweekly payroll, manage payables, handle subcontractor documentation, and support the accounting staff with data entry and software access.

The role requires strong attention to detail, proactive problem solving, and experience with QuickBooks or similar software.

Qualifications

• Prior accounting experience preferred.
• Experience with QuickBooks (or similar software) a plus.
• Attention to detail and accuracy required.

Responsibilities

• Process biweekly payroll and maintain payroll records.
• Manage accounts payable and vendor files.
• Handle subcontractor documentation (W-9s, insurance certs).
• Assist managers with time approvals in QuickBooks Time.
• Reconcile company credit card transactions.
• Perform basic job costing and data entry in company systems.
• Provide administrative support to the accounting team.
• Ensure compliance with internal processes and financial standards.
• Assist employees with software access for company systems.
• Asset management including vehicle/equipment/software inventory and QA tracking.

Skills

Payroll processing

Accounts payable

Vendor management

Subcontractor docs

Time approvals

Credit card reconciliation

Data entry

Administrative support

Process compliance

Software access

Tools

QuickBooks

Job description

Benefits:

• Health insurance
• Paid time off
• Training & development

Accounting & Payroll Coordinator

Who We Are

Paul Davis Restoration is an industry leader in restoration and reconstruction services for insurance providers and commercial properties across the U.S. and Canada. We are built on strong values of customer service, teamwork, and leadership, with a mission to restore not just properties—but communities.

What You’ll Do

As an Accounting & Payroll Coordinator, you’ll play a key role in keeping our financial operations running smoothly while supporting a fast-paced, growing team.

• Process biweekly payroll and maintain accurate payroll records
• Manage accounts payable and vendor files
• Handle subcontractor documentation (W-9s, insurance certificates, etc.)
• Assist managers with time approvals in QuickBooks Time
• Reconcile company credit card transactions
• Perform basic job costing and data entry in company systems
• Provide administrative support to the accounting team
• Ensure compliance with internal processes and financial standards
• Assist employees with software access for company
• Asset management- including vehicle and equipment/software inventory and managing quality assurance and tracking

Why This Role Matters

We serve people during some of the most stressful times in their lives. To do that well, we need a detail-oriented, proactive team member who can take ownership, solve problems, and keep things moving behind the scenes. This role is critical to maintaining accuracy, efficiency, and strong financial systems.

What We’re Looking For

• Highly organized and thrives in a fast-paced environment
• Strong attention to detail and accuracy
• Excellent communication and problem-solving skills
• Proactive and able to take initiative
• Comfortable working with systems and improving processes
• Professional, reliable, and team-oriented
• Prior accounting experience preferred
• Experience with QuickBooks (or similar software) a plus

Position Details

• Full-time Monday-Friday
• In-office position
• Works closely with Senior Accountant
• Opportunity to grow with a dynamic, expanding company

Why Join Us

• Be part of a supportive, high-performing team
• Work in a growing company with advancement opportunities
• Make a real impact in your community
• Enjoy a positive, team-oriented culture