Accounts Payable Specialist

Tri County Air Conditioning and Heating; Venice (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with Match

Paid Time Off and Holidays

Job summary

Tri County Air Conditioning and Heating is seeking an Accounts Payable Specialist to manage invoice processing, approvals, and payments in our North Venice, FL office. The role supports payroll processing and maintains confidential financial information in a fast-paced environment.

Ideal candidates have AP Clerk experience, strong Excel and accounting software skills, and excellent attention to detail. This full-time position offers growth and benefits in a stable HVAC environment.

Qualifications

• Proven working experience as Accounts Payable Clerk.
• Ability to operate office equipment.
• Proficient in Microsoft Office Suite (Teams, Word and Excel).
• Proficient in QuickBooks Enterprise Desktop.
• Knowledge of general accounting practices.
• Ability to work independently in a fast-paced environment.
• Excellent organizational and communication skills.
• Must be able to work 40 hours in North Venice, FL office per week.

Responsibilities

• Reviews/enters invoices with proper approvals and required documents.
• Verifies vendor accounts by reconciling monthly statements and AP aging reports.
• Maintains vendor records to ensure they are up to date.
• Responds to vendors and internal managers regarding AP invoices and payments.
• Inspects paid and unpaid invoices and maintains accurate files.
• Processes weekly payroll, including commissions.

Skills

Accounts payable

Excel proficiency

Organizational skills

Time management

Communication skills

Independent work

Tools

QuickBooks Enterprise Desktop

Paycor

ServiceTitan

Sage Intacct

Job description

Position Title: Accounts Payable (AP) Specialist

Department: Accounting

Employment Status: Full Time

FLSA Status: Non-Exempt

Position Summary

The Accounts Payable Specialist will primarily be responsible for all accounting work associated with processing invoices, issuing payments, and reporting payroll through payroll services. This position does not have remote or hybrid work options.

Essential Duties And Responsibilities

• Reviews/enters invoices with proper approvals and required documents.
• Verifies vendor accounts by reconciling monthly statements, AP aging reports, and related transactions.
• Maintains vendor records to ensure they are kept up to date.
• Responds to external vendors and internal managers regarding all aspects of the AP invoices and payments.
• Inspects paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files.
• Maintains an organized filing system for financial information, records, and documentation to ensure access to this information.
• Processes weekly payroll, which include special spiffs/commissions.
• Protects organization by keeping information confidential.
• Plays a crucial role in preventing workplace injuries by following safety guidelines, using equipment correctly. Reports any unsafe conditions or actions to management immediately.
• Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills, And Abilities)

• Proven working experience as Accounts Payable Clerk.
• Ability to operate office equipment such as computers, 10-key calculator, copier, and fax machine.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Proficient in Microsoft Office Suite: Primarily Teams, Word and Excel.
• Proficient in QuickBooks Enterprise Desktop.
• Knowledge of general accounting practices.
• Ability to work independently and in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Must be able to work 40 hours in North Venice, FL office location per week.
• Knowledge of Paycor (Payroll), Service Titan, and Sage Intacct Finance Software a plus.
• Ability to apply discretion and trust with confidential material.
• Ability to maintain a high level of accuracy in preparing and entering financial data.
• Ability to effectively apply analytical and problem-solving skills.
• Excellent time management skills with the ability to multi-task, prioritize, and meet deadlines.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

We Offer Our Employees:

• Medical, Dental, and Vision Insurance
• 401(k) with 6% Match
• Life and AD and D Insurance
• Short Term and Long Term Disability Insurance
• Paid Time Off and Paid Holidays - including your birthday!

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.